Job Description: Office Manager
Hound Labs is seeking a dynamic Office Manager who is comfortable wearing many hats. You will be experienced in a wide range of administrative, executive support, and human resources tasks that require a strong work ethic and love of working in a cross-functional position. The Office Manager will report to the Chief of Staff and will be responsible for creating and maintaining a productive work environment and will be the primary point of contact for all visitors, vendors, and guests.
WHO WE ARE
Hound
Labs is a breath diagnostic company that has developed ultra-sensitive
technology for non-invasive breath measurement. Utilizing this groundbreaking
technology, the Hound® marijuana breathalyzer is the world’s first breathalyzer
to rapidly, accurately, and inexpensively measure recent marijuana use and
alcohol in a person’s breath. Benchmark, Icon Ventures, and individual
investors have funded the Company.
RESPONSIBILITIES
· Managing the day-to-day office operations
· Screening incoming phone calls; includes responding to inquiries and redirecting as appropriate
· Organizing and maintaining an up-to-date paper and digital filing system
· Coordinating communications between Executives and external clients as well as internal staff
· Completing expense reports and reimbursement requests
· Data entry
· Catering planning & ordering
· Office supply inventory, ordering, and stocking
· Preparing correspondence, presentation materials, communications, and reports
· Creating and maintaining files of key documents
· Managing employee access to shared directories and ensuring technology requests are fulfilled accurately
· Navigating the company's internal resources to obtain services and resolve issues in a timely manner
· Assisting in the planning and scheduling of team events, training & learning sessions, and business meetings
· Oversee human resources including new hire onboarding, payroll, benefits administration, and recruiting
REQUIREMENTS
· Associate or bachelor’s degree with 3+ years of office management experience or relevant administrative and human resources experience
· Exceptional written, verbal, and interpersonal communication skills
· Excellent proactive planning skills
· Knowledge of computer programs, Google Docs, and Microsoft Office Suite
· Acute attention to accuracy and detail in all aspects of responsibilities
· Ability to lift and move up to 25 pounds