Join Our Team as a Shipping and Receiving Assistant!

Are you organized, detail-oriented, and thrive in a fast-paced environment? We are seeking a dedicated Shipping and Receiving Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring the smooth flow of our logistics operations. If you have a passion for accuracy and efficiency in handling shipments and inventory, we want to hear from you!

Position Summary 

Assist the Shipping and Receiving Manager, and ensure the accuracy of operations and processes for the shipping and receiving department. 

Essential Functions 

  • Enter data on the computer to feed different shipping / receiving reports. 
  • Create/edit shipping/receiving documentation using QuickBooks and MS Office – mainly excel and Word. 
  • Create shipping packets for all loads shipping, including LTL shipments. 
  • Calculate transit miles and transit times for each project and enter them onto the shipping packet using truckmiles.com. 
  • Organize all shipping trucks, prioritize, and complete assigned duties accurately and proficiently. 
  • Create a Bill of Ladings for projects shipping no later than the day before shipment but no earlier than 2 days in advance. 
  • Reconcile products loaded on trucks to packing lists and manage shipment to correct destinations.
  • Provide accurate shipping documents to the accounting department. 
  • Effectively communicate with customers on LTL orders providing them with accurate data related to the shipment of projects.
  • Reconcile shipping documents to invoices from various vendors.
  • Perform counts (warehouse and outside) to assure accuracy prior to any shipment.
  • Perform inventory count on factory seconds and provide an inventory count report to the accounting department.
  • Coordinate priority shipments with project managers and the customer service department. 
  • Completes training by supervisor. 
  • Complies with all safety and company policies and procedures. 
  • Performs other related duties as assigned. 

Knowledge, Skills, and Abilities 

  • Familiarity with packing and shipping methods and processes preferred. 
  • Ability to communicate effectively and respond to questions and requests. 
  • Effective written communication skills using appropriate business English. 
  • Computer literacy to use business software, the Internet, enter data/retrieve data. 
  • Human relations skills to build effective working relationships. 
  • Demonstrated customer service, problem solving and common-sense skills. 

Education and Experience 

  • HS diploma or GED is strongly preferred.
  • One year of work experience, preferably in shipping and receiving.
  • Experience operating a forklift, Pallet Ryder and other material handling equipment preferred. 
  • Strong computer skills are required. 
  • Is detail-oriented and able to work independently.
  • Demonstrates interpersonal effectiveness. 

Physical Requirements  

  • Ability to work approx. 8 hours per day, Monday-Saturday, with ability to work overtime up to 12 hours per day as well as some Sundays as needed. Hours and shifts depend on the season and shipping schedule, and shifts are not guaranteed. 
  • Ability to sit, walk, and stand for extended periods. Must be able to bend, lift, twist, reach, grasp, and other physical movements.
  • Ability to occasionally work in a non-climate-controlled environment with extreme temperatures and humidity, with some outdoor exposure when needed. 
  • Ability to lift 50 lbs. 
  • Must be able to effectively use telephone equipment, office equipment and machines, a computer, and have intermediate proficiency in MS Office and email.
  • Must be able to use tools, equipment, machinery, etc. 
  • Must be reliable and dependable.  

 Working Environment 

While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts, dusty conditions, high noise environments, chemicals used in the process, and extreme temperatures. The facility is an industrial manufacturing plant. This position is designated safety sensitive. 

Benefits of Working with Us:  

We offer a professional but family-oriented culture. Our benefits package is comprehensive, including medical (80% of plan premiums covered) dental, and vision with no waiting period to enroll! 401k with up to 4% matching, life, and AD&D insurance, disability insurance, shopping discount program, employee assistance program, and Quarterly Bonus Program for all employees! 

 

About Us: 

Headquartered in Vacaville, California, All Weather Insulated Panels (AWIP), has three state-of-the-art continuous-line manufacturing facilities including Vacaville, California, East Stroudsburg, Pennsylvania, and Little Rock, Arkansas. AWIP is an innovator in the design, construction, and advancement of insulated metal panels and is strategically positioned to meet the growing energy, environmental and economic challenges facing the North American building industry. AWIP provides its customers with a broad line of insulated wall and roof panels and a full range of complementary trims, accessories, and engineering services. 

 

AWIP is a drug-free workplace. This is a safety-sensitive position.