Position Summary

Working as part of the Finance team and responsible for the timely and accurate processing of all invoices, expenses and payments according to established company policy and procedures, managing relationships with both internal departments and external vendors on a daily basis to ensure a streamlined and efficient process. 

Essential Functions

• Payables
• Process bills in the online portal and batch them to SAP seeking appropriate authorization from Managers for invoices in accordance with current accounts payable SOP’s 
• Reconcile supplier statements to ensure AWIP is in receipt of all outstanding bills, requesting copy invoice/ credits and delivery documentation where appropriate.  
• Maintain strong vendor relationships by effectively communicating with vendors about invoices and statements.  
• Undertaking the payment & expense runs to allow timely and efficient payments in line with company policy. 
• Coordinate the 1099 process along with other tax payment processes. 
• Using the web expenses system (Concur) to process the twice monthly expense claims and upload into SAP for payment run. 
• Processing/ allocating incoming payments to open invoices. 
• Perform other A/P duties as assigned 
• Misc. Accounting Activities 
• Execute month end activities as defined per company’s accounting processes.  
• Receive inquiries and respond effectively to customers, vendors, suppliers, employees, and all others. 
• Always represent company with professionalism, integrity, and a high level of customer service. 
• Other accounting and general duties as assigned. 
• Completes training by supervisor. 
• Complies with all safety and company policies and procedures. 

Knowledge, Skills, and Abilities

• Meticulously detail-oriented and take pride in accuracy.
• Developing and implementing inventory control systems and practices.
• Strong organizational skills; able to manage priorities and workflow.
• Strong communication skills (verbal and written).
• Motivated self-starter who is willing to work independently and with teams to accomplish goals.
• Capable of working in a fast-paced environment while juggling multiple tasks to meet deadlines.
• Detail oriented, highly accurate, adaptable, and willing to pick up various responsibilities as needed.
• Ability to juggle several tasks with varied priorities and to work with minimum supervision.
• Excellent communication skills; ability to work closely with all internal departments as well as customers, vendors, suppliers, etc. 
• Ability to learn quickly.
• Ability to follow procedures and keep records effectively.

Education and Experience

• Minimum of 2 years’ experience in an Accounts Payable/ Accounting environment.
• Experience of working in a high volume, fast paced environment. 
• Detail oriented, highly accurate, adaptable, and willing to pick up various responsibilities as needed. 
• Ability to juggle several tasks with varied priorities and to work with minimum supervision. 
• Excellent communication skills: ability to work closely with all internal departments as well as customers, vendors, suppliers, etc. 
• Must have intermediate working knowledge of Microsoft Office. 
• SAP experience an advantage although not required. 
• Ability to learn quickly. 
• Ability to follow procedures and keep records effectively. 

Physical Requirements

• Able to sit for extended periods of time, reach, grasp, and other movement typical of this type of position. 
• Must be able to lift at least 25Ibs.
• Visual acuity, finger dexterity, color discernment.
• Must possess professional phone etiquette. 
• Effectively use a computer, monitor, keyboard, mouse, and commonly used software to complete necessary functions assigned. 
• Ability to use commonly used office equipment including telephones, copiers, printers, fax machines, and other common office machinery. 
• Regularly work in an environment typical of a professional business office, and occasionally work in conditions typical of a manufacturing environment, including noise, extreme temperatures and humidity, odors, dust, etc. 
• Able to wear prescribed personal protective equipment and appropriate clothing. 
• Read, write, speak, and comprehend the English language fluently. 

Working Environment

While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts, dusty conditions, high noise environments, chemicals used in the process, and extreme temperatures. The facility is an industrial manufacturing plant. This position is designated safety sensitive.

Benefits of Working with Us:  

We offer a professional but family-oriented culture. Our benefits package is comprehensive, including medical (80% of plan premiums covered) dental, and vision with no waiting period to enroll! 401k with up to 4% matching, life, and AD&D insurance, disability insurance, shopping discount program, employee assistance program, and Quarterly Bonus Program for all employees! 

 

About Us: 

Headquartered in Vacaville, California, All Weather Insulated Panels (AWIP), has three state-of-the-art continuous-line manufacturing facilities including Vacaville, California, East Stroudsburg, Pennsylvania, and Little Rock, Arkansas. AWIP is an innovator in the design, construction, and advancement of insulated metal panels and is strategically positioned to meet the growing energy, environmental and economic challenges facing the North American building industry. AWIP provides its customers with a broad line of insulated wall and roof panels and a full range of complementary trims, accessories, and engineering services. 

 

AWIP is a drug-free workplace. This is a safety-sensitive position.