Provide support for department functions with  specific  responsibility  for  performing  activities related  to  the  accurate  processing  of  authorized  invoices;  recording,  updating  and  reconciling  related  financial information; and providing instructions and/or accounting support to other personnel in accordance with established practices. 

Essential Functions 

• Reconcile BOL's and process invoices to customers 

• Create credit memos as required. 

• Answer customer questions regarding problems with their accounts or company projects. 

• Locate and notify customers of delinquent accounts by mail and telephone to solicit payment.  

• Confer with customers by telephone or in person to determine reasons for overdue payments and to review the terms of sales, service, or credit contracts. 

• Monitors   account   balances   and   related   financial   activity   for the   purpose  of   ensuring  that allocations are accurate and complying with established financial practices. 

• Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions. 

• Performs pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment in compliance with district and state rules, guidelines and statutes. 

• Processes   financial   information   for   the   purpose   of   updating   and   distributing   information, authorizing for action and/or complying with established accounting practices. 

• Receives classifies and receipts money for the purpose of recording financial transactions. 

• Reconciles financial data for the  purpose  of  maintaining  accurate  account  balances  and  ensuring compliance with established accounting practices. 

• Research discrepancies of financial  information  and/or  documentation  for  the  purpose  of ensuring accuracy and adhering to established procedures prior to processing.  

• Assists auditors for the purpose of providing support and documentation on internal processes for accounts payable and receivable. 

• Assist on month-end activities 

• Create financial reports following the financial reporting schedule. 

• Perform other related duties as required. 

Knowledge, Skills, and Abilities 

• Meticulously detail-oriented and take pride in accuracy.   

• Developing and implementing inventory control systems and practices.   

• Strong organizational skills; able to manage priorities and workflow.   

• Strong communication skills (verbal and written).   

• Motivated self-starter who is willing to work independently and with teams to accomplish goals.   

• Capable of working in a fast-paced environment while juggling multiple tasks to meet deadlines. 

• Detail oriented, highly accurate, adaptable, and willing to pick up various responsibilities as needed.    

• Ability to juggle several tasks with varied priorities and to work with minimum supervision.    

• Excellent communication skills; ability to work closely with all internal departments as well as customers, vendors, suppliers, etc.    

• Ability to learn quickly.    

• Ability to follow procedures and keep records effectively. 

Education and Experience 

• Minimum of two years of experience working in a previous accounting role. This could be as an Accounting Clerk, Bookkeeper or as an Accounting Technician.  

• Experience working in an office is also essential. 

• Minimum of high school diploma with a preference to have an Associate's Degree. 

• Experience: At least three years of experience in corporate collections required.  

• Knowledge of Quickbooks, although not required. 

• Excellent organizational and communications skills required, as well as outstanding customer service skills and the ability to multi-task in a fast-paced environment is required. 

• Special Skills Required: Proficiency in basic math and accounting skills. 

• Experience of working in a high volume, fast paced environment.   

• Must have intermediate working knowledge of Microsoft Office.   

Physical Requirements 

• Ability to interact effectively with employees and other individuals. 

• Ability to function effectively with moderate to high levels of stress in a demanding and dynamic environment. 

• Able to wear prescribed personal protective equipment and appropriate clothing. 

• Lift up to 50 lbs. 

• Effectively read, write, speak, and communicate in English fluently. 

• Ability to sit and stand for extended periods of time. Ability to walk, bend, climb, crouch, lean, reach, and other physical movements as required to perform duties effectively and efficiently. 

• Work in conditions typical of a manufacturing environment, including noise, extreme temperatures and humidity, odors, dust, etc. 

• Effectively use a computer, monitor, keyboard, mouse, as well as commonly used equipment and software to complete necessary functions. 

• Finger dexterity, visual acuity, discernment of sounds, color, and texture. 

• Must be able to use tools, equipment, machinery, etc. 

• Must be reliable and dependable. 

• Must have the physical and mental ability to drive a standard forklift successfully. AWIP will certify. 

• Must have omnidirectional spatial awareness necessary to operate CombiLift forklift. 

• Ability to travel by automobile, airplane, and other modes of economy class public transportation are required.