POSITION: Donor, Trainings & Event Manager

CLASSIFICATION: Part time, Regular. Non-exempt

REPORTS TO: Founder/President

COMPENSATION: $50/hr

POSITION START: ASAP

WORK SCHEDULE: Part time. 4-5 hours/day Mon-Fri. On-site/remote hybrid. Some travel and weekend work may be required

ORGANIZATIONAL MISSION

A Sense of Home strives to prevent homelessness by creating first-ever homes and a community for youth aging out of foster care. 50% of those struggling with homelessness are former foster youth. The homeless crisis can only end through prevention. 

POSITION PURPOSE

ESSENTIAL DUTIES AND RESPONSIBILITIES

The GDRM will manage events:

• While dates have not been confirmed, ASOH is weighing up the production of the inaugural NY gala in late September, as well as the annual gala late November in LA. There is a possibility that ASOH may produce 2-4 smaller events in lieu of large scale gala (dependent on sponsors).
• The GDRM will work with the Founder & President and BOD to produce the annual LA Gala (should it go ahead)
• The GDRM will work with the Founder & President and the NY ED to produce the inaugural gala in NY.

The GDRM understands that ASOH events:

• Create beautiful, inspired environments and an immersive experience that helps us tell the story of the core of our work.
• Serve as an opportunity to share the ASOH story in an immersive setting with a
• compelling ROS.
• Raise funds and awareness, secure new supporters and build momentum towards greater growth.
• Celebrate the History and Accomplishments of ASOH, and all who have made ASOH possible.

Managing and training staff and coordinating vendors at events includes :

• The GDRM provides the training for all staff as it pertains to their role at ASOH events and manages ASOH staff at the event. Each team member has a very specific role to carry out at each event but they should also be able to step into another colleague’s role, Ensuring staff and vendors execute on the following;
• Managing the Ticketing Platform
• Liaising with Founder as it pertains to strategy and management of securing a
• significant Gala Chair, Honorees, Performers, Host Committee, Gala Sponsors and love raise donors and matching pledges.
• Managing duties, expectations and communication between of Honorees,
• Chairs, Host Committee, Performers and Sponsors.
• Motivating and managing staff to secure sponsors, sell tables and tickets, procure pledges from live raise funders, sell tickets, communicate with past donors to secure
• and track all in-kind for the gala (furniture, home goods, beverages, candles,
• and all gift bag items).
• Managing staff who procure in-kind donations for gift bags and ordering additional ASOH branded product for gift bag where necessary.
• Managing staff and vendors to produce invitation, sponsors deck & outreach to secure
• desired number of attendees, and working with Comms Director to ensure production of all assets
• Management of Event Flow (ROS) and creating a timeline of every detail for the day of and day after.
• Motivate staff to procure and design a successful raffle that supports a silent auction
• Liaising with the Event Mgt company that manages all vendors and design of
• Event (includes catering, rentals, beverage and bar, lighting & power, AV, Step & Repeat, Security, Restrooms, Valet, Tents (when necessary, Trash pick up
• Coordination with Comms Director and the PR team who handle Red Carpet and ensure positioning is per design.
• Managing Check in and live raise staff, and  Wi-Fi/ SmartRadios
• Managing Auction Page (backend) and overseeing staff who manage procuring of all auction items (collecting all offerings and assets, facts, language, certificates and ) and
• Staff who manage the physical Auction space on the night of the event.

Reporting and schedule

The position will report directly to the President and Founder.  And then later the CEO. The work will be done remotely and in person and may require some travel.

Duties and responsibilities may be added, deleted, modified or changed at any time at ASOH’s discretion, to fulfill the Position Purpose. Changes may be made formally, informally either verbally or in writing.

EDUCATION/EXPERIENCE

• Background and education in nonprofit management, development and/or event management.
• Five years of relevant experience required in development, nonprofit management, communications, fundraising events, and marketing strategies.
• Experience working with diverse populations.

• Analytical Skills - Ability to process and analyze vague, abstract verbal and written instructions. Ability to visualize and assess abstract ideas and develop structured plans for implementation of marketing plans. Ability to read, analyze complex documents, and communicate analysis in oral and written form. 
• Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. 
• Communications and Media - Requires public speaking, phone conversations, use of email, writing letters and memos, face-to-face discussions with individuals or teams and contact with others. 
• English Language - Strong knowledge in reading, writing, and speaking of the English language. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the Company. 
• Customer and Personal Service - Knowledge of principles and processes for providing superior customer and personal services. 
• Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  
• Computers and Electronics - Working knowledge of email, social media networks, computers, smartphones, equipment, graphics software and CRM system. 
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. 
• Law and Government - Knowledge of applicable laws, regulations, and ordinances 

WORK ENVIRONMENT 

• Lifting and moving - Requires ability to lift, move, transport, and stage furniture and other home goods sometimes in excess of 25 pounds. 
• Body positioning - requires using hands to handle, control, or feel objects, tools or controls and prolonged periods of standing and/or sitting 
• Competition - requires competition or awareness of competitive pressures 
• Conflict - requires dealing with potentially unpleasant, angry, or discourteous people, including conflict situations 
• Impact of decisions - requires making decisions that impact the results of co-workers, vendors, sponsors, donors, volunteers or the company 
• Opportunity to make decisions without supervision - Requires making decisions that affect other people, the financial resources, and/or the image and reputation of the organization 
• Level of challenge - requires being exact or highly accurate. Also requires repeating the same physical activities or mental activities over and over - often with freedom to determine tasks, priorities, and goals 
• Pace and scheduling - requires meeting strict deadlines and adhering to tight timelines 
• Personal Interaction - requires work with external individuals, organizations, businesses, or the public. Also, requires coordinating or leading others in accomplishing work activities and work with others in a group or team 
• Responsibility for Others - Includes responsibility for work outcomes, results, and safety of others 

WORK SETTING

Requires working in office space as well as warehouse space in cold or hot conditions as well as outdoors in hot, cold, wet, humid and/or dry conditions. Work is often performed in recipients’ homes. Also, requires ability to climb stairs or hills at times while lifting. Work is often performed in warehouse settings with tight spaces for travel/access. Requires ability to lift, reach, hold and move heavy items, at times onto and from shelving units.

DIVERSITY AND INCLUSION

ASOH is committed to diversity, equity, and inclusion and strongly encourages people of color, women, LGBTQ+ individuals, and those with protected class backgrounds to apply. We value the individuals that we hire and look forward to creating a positive work environment for all identities. 

OUR COMMITMENT

We are committed to not only provide a diverse and inclusive workplace, but we value the health and well-being of our team members. ASOH offers 100% paid health and medical benefits to employees, along with generous paid sick and vacation time. We also believe in providing a workplace that fosters advancement and professional development for all employees, conducting our day-to-day business practices accordingly. 

HISTORY AND CONTEXT 

ASOH began as a random act of kindness when the founders saw an injustice and acted upon it. They noticed that young people exiting foster care had overcome the odds against them, achieved securing a roof over their heads, only to be forced to sleep on cold bare floors, and struggle without fridges, stoves, lighting, a table to eat from nor study off of. The lack of means to make a space a home, is a significant inequity that has proven to hold back those working and studying hard to overcome the challenges of the world and create a better future for themselves. 

ACKNOWLEDGEMENT 

By applying to this job I understand that my employment relationship is and is intended to be at will.  This job description contains the entire agreement between you and A Sense of Home as to the duration of your employment and the circumstances under which your employment may be terminated. Nothing contained in this, or any other materials generated by A Sense of Home or its employees, or any statement made by any employee of the organization, shall require the company to have “just” or “good cause” to terminate the employment relationship or to change the terms and conditions of your employment. Notwithstanding any disciplinary procedures or A Sense of Home rules or regulations, either you or A Sense of Home may terminate the employment relationship at any time, for any reason, with or without cause or prior notice. Further, A Sense of Home can demote, transfer, suspend or otherwise discipline an employee in its sole and absolute discretion.  Nothing in this job description, or any other personnel documents creates or is intended to create a promise or representation of continued or indefinite employment or employment for a specific term, in a specific position, or at a specific rate of pay, or to prohibit A Sense of Home from terminating you for any reason even if previously agreed that such a reason would not result in termination.