Madison Avenue Worldwide is The Agency of Urgency! Our graphic design agency helps big brands communicate faster. If you want to be part of an exciting, fast-paced environment and love turning chaos into order; being behind-the-scenes making the CEO shine in everything she does; and can solve executive-level problems this job is for you.

Qualifications

• The ideal candidate thrives in a fast-paced, high-intensity environment, and is comfortable context switching frequently
• Experience in similar roles at high-growth, small business is a requirement
• 5-10 years of experience in an Executive Assistant role
• 5+ years supporting a CEO or Senior Executive

Benefits

• Salary Range: $70K - $80K 
• Health insurance
• PTO
• 401(k)
• Laptop
• Travel to company offsites, occasionally

Responsibilities

• This position requires attention to detail, strong communication, and enthusiasm for quality work
• The EA will manage the CEO’s inbox, calendar, and travel, as well as assist with event planning
• The EA will serve as a trusted liaison between the CEO and both internal and external stakeholders
• A high level of confidentiality, professionalism, and good judgment is essential for this role

Inbox Management:

• Triage and organize emails in a timely manner
• Flag urgent items to the CEO and relevant parties
• Draft emails on behalf of the CEO

Task Management:

• Be the main contact for all tasks that come through the CEO’s inbox/slack, ensuring that nothing falls through the cracks
• Triage non-urgent items but ensure every item is appropriately addressed
• Ensure no key action items are missed and prioritize tasks based on urgency and context

Calendar Management:

• Proactively manage the CEO’s calendar, resolving scheduling conflicts well in advance
• Keep the calendar constantly updated, avoiding last-minute changes and ensuring there are no overlapping appointments
• Maximize calendar efficiency by filling open time slots when meetings move or are canceled

Travel Coordination:

• Handle all aspects of the CEO’s travel, including booking flights, hotels, and rental cars well ahead of time
• Ensure smooth travel logistics and confirmations for both business and personal trips
• Create itineraries for each trip, thinking through the hourly schedule while on the road

Stakeholder Liaison:

• Serve as a point of contact and trusted liaison between the CEO and internal/external stakeholders
• Manage the flow of information and ensure seamless communication between the CEO and other departments