The Company

At Headlands Research, we are building the best clinical trial company in the world. We’re an exceptional family of next-generation clinical trial sites, integrating cutting edge technology and high-quality support services, and significantly expanding participant outreach and participation. Founded in 2018, our company is in high growth mode; we operate 15 clinical trial sites in the US and Canada and have rapid expansion plans. You can read more about us at

This role will be Remote based with the expectation to attend meetings and sites as needed, and is a full time position. Ability to travel 10% overnight, and lift over 25lbs as associated with travel.


The Role

Oversee assigned clinical projects across the network. Manages the planning and tracking of multi-site projects, ensuring plans are delivered within scope, timelines, budget, and cross-functional partner expectations. Projects include coordinating and facilitating the successful execution of site clinical studies from start-up to close out. Collaborates with site management, budgets & contracts, recruitment, and various other teams based on project, to ensure contract commitments are achieved.



1.   Lead the project management process from creation of project plan to completion and final review

2.  Interface directly with site management and study sponsor (or designee) to ensure expectations and deliverables across projects are met. Areas of study project facilitation include:

  • Timely start up activities
  • Budget & contract execution
  • Regulatory submissions
  • Recruitment efforts and KPIs
  • Adherence to study timelines, enrollment requirements, data entry needs/accuracy, query resolution
  • Ensure quality data delivery

3.   Assist in decision making and process development, by offering expert advice and proactive solutions

4.   Facilitate collaboration across sites to improve efficiency and implement best practices as identified throughout project lifecycle

5.   Collect and present project metrics to all levels of the organization

6.   Ensure consistency in GMO practices across projects

7.    Maintain knowledge of CFR, SOPs, therapeutic area (protocol, amendments)




  • Clinical Profession degree (PA, RN, RPh), or Four-year life science degree, or Relevant extensive clinical experience
  • PMP Certification a plus


  • Minimum 5 years’ experience in a research site, pharmaceutical or medical device company, or clinical research organization
  • Minimum 3 years’ Project Management experience or training necessary
  • Demonstrated experience working across processes and staff
  • Experience inp, maintenance, and close down of clinical studies


Knowledge, Skills, and Abilities

-Knowledge of prediction models and risk analysis is essential

-Advanced skills in MS Office Suite (Microsoft Word, Microsoft PowerPoint, Microsoft Excel)

-Experience with Adobe Acrobat Professional and Microsoft Project is a plus

-Must possess excellent demonstrated skills/ability in the following:

  • Written and oral communication
  • Planning and organizing
  • Promoting innovation
  • Decision making, judgment, and problem solving
  • Building professional relationships, influencing others, motivating employees, team collaboration
  • Initiative and accountability

-Must possess strong management skills in the following:

  • Assigning, reviewing, and planning other’s work
  • Maintaining and coordinating activities
  • Mentoring/Training employees outside of a direct supervisor capacity