Facilities and Operations Manager

Position Description

Modern Family Law, a boutique law firm which specializes in Family Law, is looking for a compassionate, innovative, and respected Facilities and Operations Manager to work with our dynamic and dedicated Business Operations team. Modern Family Law offers dynamic compensation, a wide array of benefit selections, and a culture built on family.

We are looking for a dynamic and highly motivated individual to oversee the management and expansion of our company’s facilities. The role will be responsible for driving the identification of new locations for business growth, managing real estate transactions, negotiating leases, and ensuring the successful construction or renovation of office spaces. The ideal candidate will also oversee the day to day operations of existing company facilities, ensuring that they meet operations needs and are maintained efficiently.

To be successful in this role, the incumbent in this position would be expected to do the following:

Business expansion and real estate strategy

Help identify and assess potential new locations for business expansion based on company growth objectives.
Collaborate with executive team to execute real estate strategies that align with the company’s goals, mission and vision.
Lead efforts in securing new office spaces and facilities through effective negotiation.
Manage the negotiation, execution and renewal of leases for new and existing locations.
Ensure compliance with lease terms, including rent payments, maintenance and obligations with property management.
Manage all aspects of tenant improvement or construction in coordination with landlords, architects, general contractors, et al
Develop and maintain a project plan for each location
Other duties and projects as assigned

Facility Operations and maintenance

Manage existing company facilities ensuring that they are properly maintained.
Coordinate all aspects of facility management including furniture and appliance purchasing and delivery, vendor relations, maintenance, repairs, et al
Ensure that all facilities comply with local, state or federal regulations including safety, environment and building codes.
Maintain and renew insurance requirements for all locations.
Maintain records of all facilities-related documents including lease agreements, insurances, contracts, et al.
Will be the primary emergency contact for all locations.

Cross-Departmental Collaboration

Work closely with the IT, Marketing, Finance, HR and other departments to ensure smooth transitions for new office openings, expansions or relocations.
Develop, maintain and adhere to a new location budget.

Position Requirements

As our culture is remote-first, all employees are expected to have the capability to work from home with a reliable internet connection and to set up a workstation that supports productive work during normal business hours.
5+ years’ experience in business expansion, real estate and or facilities management
Bachelor’s degree in related field desired
Strong knowledge of commercial real estate, lease negotiations and facilities operations.
Experience managing multiple locations in a remote capacity.
Excellent negotiation, communication and problem-solving skills.
Ability to work independently and as part of a collaborative team.
Experience managing contractors, vendors and service providers.
Strong budget management experience with the ability to track, forecast and report on expenses.
Ability to travel to various locations as needed.
High level knowledge and experience working with the Microsoft Suite of products such as Word, Excel, and PowerPoint; Adobe; and Zoom Conferencing Technology.
Those who speak foreign languages (e.g. Spanish, Japanese, Cantonese, Tagalog) are strongly encouraged to apply.

Skills and Competencies

Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff
Ability to be a proactive self-starter who understands the details within a much larger context
Demonstrated attention to detail, reliability and ability to learn new technology quickly
Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
Flexibility and able to respond quickly and positively to shifting demands
Position periodically requires off-site work at a war room or the courthouse when the case goes to trial
Position also requires the ability to work under pressure to meet strict deadlines
Able to sit for extended periods of time at a desk while typing, using a mouse, and looking at a computer screen.
Ability to work evenings and weekends as necessary to handle routine or emergent issues.
Able to communicate verbally and in writing using a telephone, text messaging, or emails.
Ability to stand, sit, bend over, and lift items from the ground exceeding 10lbs to a height from between one’s waist to eye level.

Mandatory Notices for Applicants

ADA Compliance: All candidates and incumbents are expected to perform the duties as assigned so long as they can meet the expectations set forth with or without reasonable accommodations. Should a candidate or incumbent require accommodation, they need to advise the Director of People & Culture in advance.

Compensation: $80,000 – $100,000 annually. The range presented is a reliable estimate of the base salary that this individual is expected to receive. Actual pay will be adjusted based on experience, location, internal and external pay equity, and other job related factors as permitted by law. Full-time employees may be eligible for health insurance with an optional Flexible Spending Account or a Health Savings Account, short term disability, long term disability, dental insurance, vision care, life insurance, 401(k) Retirement, vacation, sick time, and an employee assistance program to support the personal wellness needs of our employees.

Additional voluntary programs are available and include voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, voluntary critical illness and cancer insurance, as well as pet insurance. Additionally, in some markets, commuter and transit benefit programs are available.

Fair Change Ordinance and Equal Employment Opportunity Practices: Modern Family Law will consider all qualified applicants with arrest or conviction records. Modern Family Law is committed to diversity and inclusion in the workplace and has zero tolerance for harassment of any kind. Individuals seeking employment at MFL are considered without regard to their race, color, religion, sex, sexual orientation, gender identity, transgender experience, national origin, age, marital status, ancestry, disability, military status (including discharge status), genetic information, or any other protected class status as set forth by local, state, and federal law.

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If you believe you belong to any of the categories of protected veterans listed below, please indicate by selecting the appropriate category(ies). The hiring employer is subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA) and requests this information in order to measure the effectiveness of the outreach and positive recruitment efforts it undertakes pursuant to VEVRAA.

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We are required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.