Producer – Events and Installations

Rachel Cho Floral Design

There is the potential to transition to a full-time role. 

Seeking Producer for a fast-paced, high-end floral design company. Must be a motivated self-starter who takes initiative and manages work independently in a highly responsive manner with a positive attitude. Must be able to take direction well and sets high standards to achieve excellence.

The Producer is a pivotal role within the luxury floral design, event décor, and installation business in New York City, responsible for overseeing the seamless execution of events and installations. This role demands a meticulous eye for detail, exceptional organizational skills, and the ability to thrive in a fast-paced environment.

The Producer will ensure that all elements of production come together flawlessly, meeting our high standards of excellence and client satisfaction.

Key Responsibilities:

Production Project Management: Be the glue to that ties all teams together by organizing tasks necessary to complete any project week to week – from production, to design, to buying and execution.

Project Preparation and Organization

• Identify all necessary hardgoods and floral products for events.
• Maintain timelines and scheduling across multiple events and projects
• Works closely with Production Manager to know all moving parts of production
• Communicates with clients and venues to obtain necessary information to piece logistics and planning.
• Confirm product counts and specifications are accurate and complete.
• Run of Show Creation:
  • Develop detailed Run of Shows for each event, outlining all elements and timing.
  • Ensure that all team members and vendors have a clear understanding of the event timeline and their responsibilities.
  • Update and adjust the Run of Show as needed to accommodate changes and ensure smooth execution.
• Plan load-ins and breakdowns. Create and gather lists, supplies, and materials needed for each event – for load-in and strikes.
• Provide and communicate call times and staffing for each large-scale event.

Onsite Event Management:

• Main point of contact to venue, planner, and client.
• Work onsite during events, including weekends, to oversee setup, execution, and teardown.
• Coordinate with vendors, staff, and clients to ensure all event elements are delivered and installed as planned.
• Troubleshoot any issues that arise during the event to ensure a seamless experience.
• Be able to lead a team and provide constructive feedback to ensure best results when necessary

Product Quality Assurance:

• Inspect all floral and non-floral products upon arrival to confirm they are in good condition.
• Maintain accurate records of product counts and conditions for each event.
• Ensure that items being produced are to the client’s expectations

Desired Skills and Expertise

• 5+ years in a similar role in the NYC luxury floral industry
• Be able to lead and inspire with positivity, action, compassion
• Have the ability to navigate challenges and last minute changes in events
• Availability on holidays and weekends
• People, vendor and customer management experience
• Ability to be both creative and analytical. Must be able to use spreadsheets and think critically.
• Ability to multitask and willingness to wear many hats.
• Strong communication skills
• Strong leadership skills