Position Overview

The Intern Administrative Assistant will work closely with the Employment Specialist Team, along with the Director of Programs, as a supporter of St. Joseph the Worker’s mission, vision, and growth. The Intern Administrative Assistant will provide administrative and clerical support to facilitate daily functions.  

Functions of Position

The Intern Administrative Assistant’s work duties will include, but are not limited to:

• Answer and transfer phone calls, screening when necessary.
• Maintain the voicemail system, ensuring that all voicemails are responded to in an efficient manner, or redirected to the appropriate recipient.
• Welcomes and directs clients and visitors, serving as the first point of contact for clients seeking services.
• Responsible for retrieving and filing all required initial client paperwork in Salesforce.
• Responds to and resolves inquiries regarding services offered by St. Joseph the Worker, as well any other relevant questions.
• Operates office equipment, including printer, personal desktop computer, and other standard office equipment as necessary.

Required Attributes

• High School diploma or equivalent required.
• Clerical or related administrative experience preferred but not required.
• Ability to type at least 45 WPM.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and a strong attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Reporting
Reports directly to the Director of Programs.