The Finance Manager reports to the Executive Director and is responsible for managing all aspects of accounting, financial operations and bookkeeping at Muslim Aid USA. The Finance Manager will oversee facilitating the monthly, quarterly and year-end close and review of financial statements.

Qualified candidates must have experience as a full charge bookkeeper with expertise in quarterly tax reporting, bank reconciliation, invoicing and preparing and posting journal entries. Qualified candidates must know how to prepare GAAP style financials and are comfortable preparing financial reports and forecasts.


Responsibilities and Duties:

  • Maintain financial records using QuickBooks, completing the day-to-day and month-end bookkeeping, and creating various financial reports
  • Bank Reconciliations for deposit accounts
  • Maintain and balance program accounts by verifying, allocating, posting, reconciling transactions, resolving discrepancies
  • Oversee company credit card transactions and verify transactions.
  • Ensure reconciliation of all bank and credit card accounts monthly
  • Prepare and post journal entries
  • Prepare and/or review of all expense reports for accuracy and proper expense disclosure
  • Accounts Payable including purchase orders and vendor records maintenance
  • Full cycle Accounts Receivable, including preparation of monthly invoices and maintaining customer and vendor records
  • Work with program personnel to ensure correct project invoicing
  • Reconcile all balance sheet accounts; reviewing for input accuracy and prepare monthly reports and journal entries, as needed
  • Prepares and records asset, liability, revenue, and expense entries by compiling and analyzing account information.
  • Manage and oversee successful and timely preparation of annual audit and 990 submissions
  • Quarterly and annual coordination with outside CPA for completion of a tax return
  • Provide annual detailed budget and quarterly updated forecasts of revenue and expenses and cash flow
  • Assist Executive Director with annual budget preparation
  • Secures financial information by completing database backups
  • Any other duties as assigned


Qualifications and experience:

  • Bachelor’s degree in Finance or Accounting
  • 4+ years of bookkeeping experience with QuickBooks
  • Experienced in AP (Quickbooks checks, tracking bills etc.), AR (Quickbooks invoices, tracking payments etc.), Bank Reconciliations, General Ledger
  • Skilled in accruals and journal entries
  • Experienced in Inventory functions
  • Must be expert in Excel (formulas, formatting, analysis)
  • Extensive knowledge of Generally Accepted Accounting Principles
  • Understanding of forensic auditing procedures
  • Excellent numeracy skills with an ability to spot inaccuracies
  • Good Understanding of Non-Profit accounting standards, issues, internal controls, and processes
  • Self-motivated
  • Fluency in English
  • Flexibility in work schedule (evenings and weekends as necessary) and willing to travel domestically and internationally
  • Must be eligible to work in the United States
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