As an Executive Assistant, you will be highly visible and involved in communication and collaboration with the leadership team. The work you do will be vital to the continued growth and development of the company and its people.

About Polco

Headquartered in Middleton, WI and Boulder, CO, and with employees across the country, Polco is a public engagement technology specializing in community surveys and civic engagement services for local governments and other public-sector clients across the US. Polco is the only community engagement provider with a robust in-house survey science and public sector experts within its National Research Center (NRC). Polco is an equal opportunity employer and values diversity in its staff and clientele.

The Role

As part of the operations team, the EA will be resourceful, innovative, and proactive in assisting the leadership team tracking communications and requests of their time and ensuring timely responses. They will need to think independently to make decisions under pressure and bring excellent communication skills; sharing information efficiently and effectively.


  • Act as the point of contact among VPs, operations and other external partners

  • Manage internal information flow in a timely and accurate manner

  • Manage executives’ calendars and set up meetings

  • Format information for internal and external communication – memos, emails, presentations, reports

  • Take minutes during meetings

  • Screen and direct phone calls and distribute correspondence

  • Schedule and attend meetings on behalf of VPs, taking notes and recording minutes

  • Perform additional duties as assigned by executives

  • Perform other related duties as assigned


  • At least two years of related experience required.

  • Extremely proficient with Microsoft Office or Google Workspace or similar software with the ability to learn new or updated software.

  • Ability to multitask and prioritize tasks.

  • Excellent time management skills.

  • Well-developed organizational skills.

  • Attention to detail.

  • Professional discretion.

What you Bring

  • The belief that policy improvement requires feedback and engagement.

  • Great verbal and written communication skills.

  • Curiosity and a love of learning.

  • Ability to be a highly collaborative team player.

  • Willingness to occasionally travel.

Why Work With Us?

  • The excitement of being on the ground floor of a startup

  • Exceptional benefits package including dental, medical, & vision coverage flexible work hours, remote working & generous paid time off

  • Vanguard IRA with up to 3% company match of employee contribution

  • A home-office/tech allowance on-hire and renewing bi-annually

  • A professional development allowance