Job Announcement:
Administrative
Associate – Special Projects
About Washington Nonprofits
Washington Nonprofits is the state association for all nonprofits in Washington. At Washington Nonprofits, we believe in the power of strong nonprofits to strengthen their communities. Our mission is to make sure nonprofits have what they need to succeed. Washington Nonprofits has three main goals: deliver high impact learning opportunities for nonprofits of all sizes, be a voice for nonprofits in public policy, and convene nonprofits in ways that strengthen their impact. We achieve these goals with a strong commitment to equity and inclusion, and respect for regional differences. Our organizational culture is fast-paced, entrepreneurial and results-oriented. We value and support learning and professional growth and offer flexible hours and telecommuting options.
Washington Nonprofits is 10 years old. We have a small but mighty team of ten staff members serving over 30,000 nonprofits in Washington. We provide an extensive array of in-person and online learning opportunities for nonprofit professionals and volunteers. We are also a leading advocacy voice on behalf of nonprofits. We seek to connect nonprofits, foster collaboration and unified action both to create a better climate for nonprofits to operate and to improve how nonprofits serve our communities. This position is key to maintaining the momentum and reach that we have achieved. Future goals include increasing relationships and relevance for communities of color and rural communities, remaining nimble, delivering timely information and ideas, and staying accountable to our members and the greater nonprofit community.
Position Summary
The Administrative Associate provides administrative support to the Executive Director and staffs a changing array of special projects across the organization. The position requires a person with broad skills and the ability to adapt and perform a variety of responsibilities.
Duties and Responsibilities
1. Executive support
- Support various workgroups and committees, including scheduling, communications, agenda preparation and minutes.
- Logistical support for the board of directors.
- Data entry to record key meetings and activities.
- Schedule meetings as requested.
2. Interim staffing
- Fill in for key staff during vacations, e.g. responding to information requests and providing customer service.
- During staff vacancies, this person may be asked to step into key responsibilities of that role during the interim period. Duties will vary and may include communications, event planning and hosting, financial tracking, and grants management.
3. Special projects
- Manage special projects that improve the organization’s effectiveness.
- Update policies and procedures.
- Assist with community outreach and relationship building under the supervision of the Director of Community Engagement.
- Assist with learning program offerings, in-person and online, under the supervision of the Director of Learning.
- Assist staff in launching new initiatives.
4. Contribute to a strong organization
- Contribute to the visibility of the organization by representing Washington Nonprofits at events (both virtual and in-person when possible).
- Bring ideas from events, meetings, etc. back to the organization to contribute to our on-going effort to understand and support nonprofits in Washington.
- Promote Washington Nonprofits membership.
- Support Washington Nonprofits advocacy work.
Desired Qualifications
If you possess some of the qualifications below and have a strong interest in learning about the other areas of the job, we encourage you to apply.
- Passion for and knowledge about the nonprofit sector.
- At least 3-5 years related experience, preferably in a nonprofit setting.
- An understanding of the nonprofit sector and fundamentals of nonprofit management, governance, and operations.
- Demonstrated ability to work in a fast-paced environment and take on a variety of tasks as needed.
- Strong comfort with technology and ability to learn new applications quickly.
- Ability to manage multiple projects and priorities simultaneously; ability to switch gears quickly and enjoy a variety of assignments.
General Skills and Requirements for all Washington Nonprofit Staff
- Commitment to our mission.
- Excellent customer service skills.
- Outstanding verbal/written communication skills.
- Demonstrated commitment to racial equity.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) is required. Experience with membership databases, MailChimp, and Salesforce preferred.
- Ability to handle multiple tasks, projects, and priorities effectively and professionally.
- Ability to travel within Washington state.
- Room setup involving moving tables and chairs and some moderate lifting (up to 25 pounds) may be required on an occasional basis.
Additional Information
Location: Seattle Office with flexibility to work from home part of the workweek
Some travel required, primarily within Washington State
FLSA Classification: Full-time, non-exempt
Starting salary range: $46,000-$52,000
Plus benefits including paid time off and health insurance.
Position Reports to: Executive Director
How to Apply
Please submit your resume and cover letter online. The position will be open until filled, with preference given to resumes received before June 15.
Washington Nonprofits is an equal opportunity employer. We strive to create an inclusive and equitable workplace. We encourage applications from people of all backgrounds.
Washington Nonprofits Equity Statement
As part of our commitment to revolutionize nonprofits' place in our state and world, Washington Nonprofits is committed to be a champion and a leader in the quest for diversity, equity, and inclusion in the nonprofit sector. For us, this means using a diversity, equity, and inclusion lens in all the work we do, including looking at ourselves as a nonprofit. We know this means constant learning. If we err, we ask for grace and further discussion, so we can hold ourselves accountable to communities of color, rural communities and others who have been marginalized, and can continue learning and being challenged. We welcome the greater discussion, so we can make the strongest decisions for the issues that affect our membership and become a leader in learning and supporting diversity, equity, and inclusion for our state’s nonprofit organizations.
For more information about Washington Nonprofits, visit www.washingtonnonprofits.org.