Operations Manager
At Washington Nonprofits, we believe in the power of strong nonprofits to strengthen their communities. Our mission is to make sure nonprofits have what they need to succeed. Washington Nonprofits has three main goals: deliver high impact learning opportunities for nonprofits of all sizes, be a voice for nonprofits in public policy, and convene nonprofits in ways that strengthen their impact. We achieve these goals with a strong commitment to equity, inclusion, and respect for regional differences. Our organizational culture is fast-paced, entrepreneurial and results-oriented. We value and support learning and professional growth and offer flexible hours and telecommuting options.
Position Summary
The Operations Manager works collaboratively with all staff to support the mission of Washington Nonprofits. This person will ensure efficient day-to-day operations and play a leadership role in building systems and infrastructure to ensure that our organization is healthy and functional as it grows. They will come with skills in many of the areas below, and a strong desire to learn and master all the skills needed to do the job effectively.
Key Responsibilities
1. Financial Management
Serve as agency liaison to a full-charge bookkeeping services and ensuring accurate and timely monthly and year-end reporting.
Develop and manage the agency budget in partnership with the Executive Director.
Partner with the ED to ensure accurate and timely financial information is available to management and the board of directors; respond to internal and external financial inquires.
Manage contract management and grant reporting.
2. Human Resources Management
Serve as agency liaison to a Professional Employer Organization overseeing administration of payroll, PTO tracking and expense reimbursement.
Maintain employee personnel files.
Manage recruiting and hiring processes in alignment with the organization’s values.
Develop systems, policies and procedures for managing interns and volunteers.
3. Operations
Oversee day-to-day operations to ensure effectiveness and efficiency, including identifying and selecting appropriate technology options, managing facility needs and researching options for major purchases.
Ensure that Washington Nonprofits remains in legal compliance (annual local, state and federal filings) and keeps appropriate records, working in partnership with professional accounting and employer contractors.
4. Special Projects
Support conference planning for our two large conferences, including promotion, securing exhibitors, and on-site logistics
Work with the team to develop and implement plans to improve operations, increase earned revenue or otherwise strengthen our organization.
Skills and Requirements
Relevant work experience, with preference given to those with nonprofit experience
Bookkeeping and/or financial management and analysis experience
Proven track record of successfully managing projects
Demonstrated ability to create and implement new systems, policies and infrastructure for a growing organization
Comfort using diverse technology applications. Familiarity with Quickbooks and/or Salesforce preferred.
Excellent communication and customer service skills
Ability to manage multiple tasks, projects, and priorities effectively
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Location: Seattle Office (1265 S. Main St., Seattle, WA 98144)
FLSA Classification: Full Time, Exempt
Position Reports to: Executive Director
Salary Range: $47,000-$52,000, health insurance, paid time off
Application process: Resumes received by March 12 will receive priority consideration. We will accept applications until position is filled.
Washington Nonprofits is an equal opportunity employer. We strive to create an inclusive and equitable workplace. We encourage applications from people of all backgrounds.
Washington Nonprofits Equity Statement
As part of our commitment to revolutionize nonprofits' place in our state and world, Washington Nonprofits is committed to be a champion and a leader in the quest for diversity, equity, and inclusion in the nonprofit sector. For us, this means using a diversity, equity, and inclusion lens in all the work we do, including looking at ourselves as a nonprofit. We know this means constant learning. If we err, we ask for grace and further discussion, so we can hold ourselves accountable to communities of color, rural communities and others who have been marginalized, and can continue learning and being challenged. We welcome the greater discussion, so we can make the strongest decisions for the issues that affect our membership and become a leader in learning and supporting diversity, equity, and inclusion for our state’s non-profit organizations.
For more information about Washington Nonprofits, visit www.washingtonnonprofits.org.