Job Summary

This is an entry level position with opportunity for advancement. We are looking for an outgoing person with a positive, helpful attitude looking to expand their skills and work on a variety of moderately complex projects providing administrative support for the organization. 

 

 

Primary Duties and Responsibilities
Acts as personal assistant to Executive team members

·         Performs usual administrative duties such as typing, filing, scheduling, calendar management, expense reporting, arranging meetings, travel, etc.

·         Answers and appropriately routes inbound phone calls, greets all guests and visitors, and ensures company protocols are followed

·         Maintains inventory of general office supplies. Anticipates office needs, place and expedite orders when necessary.

·         Assists with planning and organizing all companywide events and meetings

·         Scribes for company meetings as needed.

·         Arranges travel schedules and reservations

·         Maintains organization and cleanliness of common areas of the office including the conference rooms, break rooms, and supplies room

·         Assists in preparation and editing of correspondence, reports, and presentations

·         Maintains confidentiality and sensitivity of documents, information, and interactions

·         Runs company errands as required

·         Collects, analyzes, and summarizes information as needed

·         Researches a variety of issues and work on special projects

 

Job Requirements and Qualifications

·         Personable and professional with a positive attitude

·         Strong organizational skills and attention to details

·         Strong initiative and follow through skills

·         Proven ability to effectively multi-task

·         Superior communication skills, both written and verbal

·         Work well with others in a fast paced, dynamic environment

·         Notary or willing to become a notary

 

Qualifications

·         Bachelor's Degree with minimum 3.0 GPA

 

Other Knowledge, Skills and Abilities

·         Willingness to learn new skills

·         Problem solving skills

·         Knowledge of Excel, PowerPoint, Word, Project, Microsoft Teams and Outlook

 

Work Environment (Location, travel, shift, on-call, etc.)

Travel

Minimal

 

Location

City of Industry, CA and Duarte, CA

 

Physical Requirements

a.       Activities. How much on-the-job time is spent in the following physical activities? Show the amount of time by checking the appropriate boxes below.

2. Sedentary to light work; walking; fingering; talking; hearing; repetitive motions; stooping; kneeling; reaching; walking; pushing; pulling; visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal; lift/move objects up to 20lbs.

 

Amount of Time
Activity	None	Up to 1/3	1/3 to 2/3	2/3 or more
Stand		X
Walk		X
Sit			X
Talk or hear				X
Use hands to finger, handle or feel				X
Climb or balance		X
Stoop, Kneel, crouch or crawl		X
Reach with hands and arms		X
Taste or smell	X

 

c.       Lifting. Does this job require that weight be lifted or force be exerted? If so, how much and how often? Check the appropriate boxes below.

 

Amount of Time
Activity	None	Up to 1/3	1/3 to 2/3	2/3 or more
Up to 10 pounds		X
Up to 25 pounds		X
Up to 50 pounds		X
Up to 100 pounds	X
More than 100 pounds	X

 

Direct Reports

N/A