Seeking full time staff accountant who is highly proficient in Quickbooks Online to execute daily transactional accounting duties. Responsible for verification, preparation and maintenance of all accounting records and maintains standard operating procedures for the Accounting Department. Ensure confidentiality of the client, vendor and employee data. Frequent contact with customers, management and other co-workers requiring communication verbally, in writing or through other means.
Duties include but are not limited to:
- Manage all aspects of A/R, A/P, Billing and Payroll, coding, entering and reconciling transactions in Quickbooks Online
- Accounts Payable will encompass
- the processing of all accounts payable transactions including bills, credit card charges
- ensuring accuracy of each bill and proper classification
- reviewing and process bills for payment
- reconcile vendor statements and process check, credit card and ACH payments.
- Maintaining vendor files, agreements and W9 forms, yearly processing of 1099 forms
- Accounts Receivable will encompass
- the accurate posting and classification of the daily receivable transactions
- preparing deposit slips
- Payroll includes
- Processing of semi-monthly payroll including entry of hours, PTO and expense reimbursement through the TriNet portal.
- Preparation of 401K distributions for each payroll and processing of 401K payment
- Proper reconciliation of payroll invoices and details in Quickbooks
- Reconcile monthly bank and credit card statements
- Compile property tax reports yearly
- Track asset purchases and disposals
- Prepare and remit state sales tax reports (for multiple states) on a monthly basis
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)
- Investigates questionable data
- Obtain and maintain a thorough understanding of the financial reporting and general ledger structure
- Ensure an accurate and timely quarterly and year end close
- Interact with CPA for completion of yearly financial reports
- Compile data and prepare a variety of accounting and HR reports
- Reconciles records with internal company employees and management, or external vendors or customers
- Maintain Client Contracts, Warehouse Agreements and requests for ACH payments, W9s and COI
- Validate POs and enter client invoices in Client Vendor Portals
- HR support related to employee onboarding and 401K administration
- Perform other general office duties as needed
Requirements and
Qualifications:
- BA/BS in Business with an emphasis in Accounting
- 2-3 years of experience in bookkeeping
- Excellent computer skills (Microsoft Office, Dropbox, Sharefile)
- Strong experience with Quickbooks Online
- Strong verbal and written communications skills
- Strong interpersonal and customer service skills
- Self-managed with the ability to multi-task, work under pressure and meet required deadlines
- Must be detail-oriented with excellent follow-up and tracking skills