Position Summary: The Grants Analyst Director is tasked with meticulously tracking all incoming revenue streams, encompassing both grants and donations, to ensure a comprehensive understanding of the organization's financial health. This role demands diligent management of grants, encompassing the preparation of detailed reports and ensuring strict compliance with funding regulations and organizational policies. This Grants Analyst Director plays a pivotal role in facilitating seamless coordination across different departments, including both c3 and c4 entities, to promote effective collaboration and information sharing.

 

A key responsibility of the Grants Analyst Director is to proactively identify and recommend strategies for optimizing the grantmaking process. This involves critically analyzing current practices and suggesting improvements to enhance efficiency. The goal is to streamline operations, reduce administrative burdens, and ensure grantmaking compliance. 

 

Responsibilities:

 

Revenue Analyst (60%)

 

  • Oversee the entire grant cycle post-award, including monitoring deadlines, deliverables, reporting, and renewals.

  • Review grant agreements to understand project-specific financial terms and conditions for proper revenue recognition.

  • Monitor grant and donor revenue, track receivables, releases, etc.

  • Monitor grant-funded projects, ensuring timely completion of milestones and deliverables.

  • Collaborate with program teams to prepare budgets for grant proposals, monitor expenditures, and prepare financial reports for funders.

  • Provide monthly revenue reports that highlight trends, and variances, and include an analysis highlighting opportunities and potential areas for concern.

  • Conduct detailed financial analyses and prepare quarterly and annual revenue forecasts.

  • As a Director, serve as a conduit between finance, programs, and development to ensure the smooth flow of information between departments.

 

Grants Management (20%)

 

  • Oversee the grantmaking process and make recommendations to streamline the process, reduce administrative burden, eliminate bottlenecks, and ensure compliance.

  • Monitor grantmaking schedule and communicate changes to the finance team.

  • Assist in the development and implementation of grant management policies and procedures.

  • Serve as a conduit between the c-suite and the grants management, to ensure the smooth flow of information.

  • Participate in training and professional development opportunities to stay current with grant management best practices and regulations.

 

Management & Supervision (20%)

 

  • Oversee the grantmaking process and ensure compliance and internal processes and protocols are met.

  • Supervise Grants Management team consisting of the Sr. Grants Manager and Grants Management Associate.

  • Oversee and monitor supervisees work.

  • Attend Director meetings and serve as a conduit of information between the C-suite and the Grants Management team.

  • Support and monitor the professional development of your supervises.

 

Qualifications:

 

Essential 

  • Bachelor's degree in finance, accounting, business administration, or a related field or equivalent experience.

  • Minimum of 3-5 years of experience in grants management, financial analysis, or a similar role in a non-profit or philanthropic organization.

  • Knowledge of grant funding regulations and compliance requirements.

  • Strong analytical and problem-solving skills, with the ability to interpret financial data and prepare accurate reports.

  • Excellent organizational skills, with the ability to manage multiple projects and deadlines.

  • Effective communication skills, both written and verbal, with the ability to collaborate with diverse stakeholders.

  • Attention to detail and a commitment to accuracy and integrity in financial reporting.

  • Proficiency in Excel is a must.

  • Excellent communication skills, both written and verbal, with the ability to present complex financial information effectively.

  • Ability to work effectively with a national remote team and utilize technology to collaborate and communicate.

Preferred

  • Experience with Fluxx or other grant management software is a plus

  • Experienced with Neon CRM and Quickbooks Online is a plus

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

 

Virtual Organization: Groundswell is a completely virtual organization and has been for many years before the COVID-19 pandemic. We are committed to building a strong identity and thriving culture that is exemplary in the nonprofit world and in the greater landscape of fully remote organizations.  Our work is virtual but we will also have the opportunity to travel and see each other in person for retreats, conferences, and events. To succeed as remote workers, applicants should have a dedicated workspace, a commitment to clear and frequent communication, and comfort utilizing technology to increase collaboration and connection. Those with previous remote work experience are preferred, but we also welcome those who are new to remote work and understand the requirements of working in a thriving virtual organizational culture. 

Work Schedule: Groundswell is currently operating on a 4 day, 32 hour work week, Monday - Thursday. We are a completely virtual organization, allowing for flexibility in work schedules for our staff across differing U.S. time zones. Groundswell is a completely virtual organization, allowing for flexibility in work schedules for our staff across differing U.S. time zones. While work can usually be completed during standard business hours of the applicant's time zone, there may be times where early morning, evening, and weekend work may be needed to ensure organization-wide collaboration, to staff or attend events, and/or to meet organization workload needs during busy times of the year. Staff whose jobs require travel can expect longer hours, as travel may happen outside of business hours and on weekends.   

 

Computer Skills:  To perform this job successfully, an individual should have proficiency with GSuite, Zoom, Neon, Slack, Fluxx, Bill.com, ASANA, and Concur.     

 

Travel: Candidate must be available to travel 3 - 4 times a year for overnight events/meetings across the U.S. Travel needs will be evaluated and determined on an ongoing basis with an eye toward staff safety as we continue navigating COVID-19.

 

Compensation/Benefits: Annual salary is $139,500 - $151,900 , commensurate with experience. Very generous benefits include fully paid-for employee and family health, dental, vision, matching 401K plan, as well as additional employer-provided reimbursements for fertility expenses, gender-affirming care costs, and midwifery/doula expenses that are not covered by insurance. Three weeks of vacation and a generous holiday schedule including a week during the summer and the last two weeks of December, as well as a flexible 4 day, 32-hour work schedule.