The American Society of Adaptation Professionals (ASAP) connects and supports climate change adaptation professionals to advance innovation and excellence in the field. We believe that climate change is a real and serious danger to all sectors and systems; that adaptation and resilience build stronger, more prepared communities, ecosystems, and economies; and that equity and environmental justice should be centered in all work that adaptation professionals do. ASAP members are building essential climate resilience for communities, ecosystems, and economies across North America. The ASAP network keeps them connected, sharing, learning, and adapting.

We are seeking a Program Assistant to support ASAP communications and events for approximately 20 hours/week between July-December with possibility of extension. This position will be paid hourly at $15/hour and includes paid sick leave and paid company holidays. Location is U.S. based, but otherwise flexible. This position reports to the ASAP Communications Manager and ASAP Program Coordinator. Deadline to apply is June 20, 2021. Applicants should be available to start between July 1-July 15, 2021.


Support ASAP’s digital communications and marketing

  • Curate, edit, and revise content for ASAP’s three regular publications and direct email marketing campaigns. 

  • Create Mailchimp templates, update Mailchimp audiences, and follow established processes to ensure publication development and implementation.

  • Keep ASAP website up to date by performing regular website maintenance, updating content of existing pages, and creating new pages.

  • Complete additional tasks in support of the ASAP Communications Team as directed.

Support the planning and implementation of ASAP’s virtual events

  • Support coordination between ASAP staff and event instructors, facilitators, speakers, and volunteers.

  • Manage event marketing and invitee lists and manage event registration portals.

  • Support pre- and post- event communications.

  • Perform administrative functions on the Zoom Meeting platform during virtual events.

Additionally, all ASAP staff support organizational management and advancement by:

  • Contributing ideas for member engagement and value creation;

  • providing timely response to (or timely fielding of) member requests;

  • participating in workplace development, teambuilding, and strategy-setting activities; and

  • identifying and reporting leads for donors, funders, sponsors, partners, and collaborators.

What makes a great candidate?

Interests, skills, and abilities that are important for you to succeed in this role

  • Interest in climate change adaptation and climate resilience

  • Commitment to justice, diversity, equity, and inclusion.

  • Excellent oral and written communication skills.

  • Desire and ability to cultivate positive relationships with co-workers, ASAP members, and ASAP partners.

  • Excellent ability to manage time, remain organized, pay attention to details, and solve problems in a fast-paced environment.

Skills and abilities that are important for you to thrive in the ASAP workplace

  • Desire and ability to work both on a collaborative team and independently.

  • Proficiency in Google Suite (GMail, Google Chat, and Google Calendar).

  • Ability to use video and audio calling, text, email, and digital calendar to connect and communicate across a remote team.

Things that would make your application stand out

  • Experience with administrative functions of the Zoom Meeting platform.

  • Experience writing and editing digital content.

  • Experience planning and supporting events, particularly virtual events.

  • Experience using Wordpress.

  • Experience supporting groups of people with a diverse set of backgrounds and identities.

  • Experience using an HTML Platform, particularly Mailchimp.

  • Experience using a Customer Relationship Management (CRM) system, particularly Neon.

Hiring Process

  • Deadline to apply is June 20, 2021.

  • Phone screenings will begin the week of June 21.

  • Video interviews will begin the week of June 28.

  • Hiring decision will be made at the end of June or beginning of July.

  • Applicants should be available to start between July 1-July 15.

Black people, Indigenous Peoples, people of color, and people with low incomes are at the forefront of climate change. The field of climate change adaptation must include professionals who can meaningfully represent the concerns of people with these identities and backgrounds. Therefore, we strongly encourage applications from people who hold these identities. Additionally, ASAP is committed to creating a dynamic, multi-cultural, diverse working environment and does not discriminate on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship or any other factor protected by anti-discrimination laws. ASAP is an equal opportunity employer.