The American Society of Adaptation Professionals (ASAP) connects and supports climate change adaptation professionals to advance innovation and excellence in the field. We believe that climate change is a real and serious danger to all sectors and systems; that adaptation and resilience build stronger, more prepared communities, ecosystems, and economies; and that equity and environmental justice should be major considerations in all work that adaptation professionals do. ASAP members are building essential climate resilience for communities, ecosystems, and economies across North America. The ASAP network keeps them connected, sharing, learning, and adapting.
We are seeking our first full-time Finance & Operations Manager to aid the stability and growth of the organization. This position will provide leadership planning, implementing, managing, and controlling all aspects of the organization’s finance-related activities. The Finance Manager will coordinate with the Board President, Executive Director and other members of the leadership team on forecasting and securing new funding for programs and operations. This will include monitoring and administering grants and contract proposals and awards, quickly and accurately responding to the needs of individual (~700) and organizational (~25) members, and supporting compensation and benefits administration for the organization.
This is an at-will position with funding currently available for one year and with an intention to extend. It includes an annual salary between $60,000 and $65,000 and benefits which include health insurance, 401K matching, and generous PTO. Location is U.S. based, but otherwise flexible. This position reports to the ASAP Executive Director.
Oversees and manages the processing of invoices, remittance of payments, cash deposits, and monthly bank reconciliations.
Implements and maintains systems and controls to protect the assets of the organization.
Manages individual and organizational member dues reconciliation.
Reviews pre-award grant applications for compliance with policies; analyzes and negotiates terms and conditions of pre-award among multiple departments.
Develops standards for contracts, including preparation of the budget, payment terms, general language, and provisions.
Ensures that contracts and proposals are properly tracked.
Coordinates with the Executive Director and the company’s PEO to review employee insurance and benefits plans annually to determine the cost implications for the organization.
Manages bi-weekly payroll processing for all staff and contractors
Coordinates with the Executive Director & Board President to provide technical assistance on budget planning and provides strategic advice regarding the financial implications of programs and operations.
Evaluates short and long-term strategic financial objectives in coordination with the Executive Director & Board President and leadership team on an ongoing basis.
Completes ad hoc financial analysis in a knowledgeable and flexible manner to aid in business decisions.
Accounting Knowledge and Skills
Advanced knowledge of Generally Accepted Accounting Principles (GAAP) for nonprofit organizations
Skill in budget development, budget forecasting, cost analysis, and cash flow management at all levels of operation, from project to firm-wide.
Workplace Skills and Abilities
Good oral and written communication skills
Ability to work cross functionally and at all levels of an organization.
Ability to manage multiple deadlines and systems simultaneously while paying attention to details.
Ability to anticipate needs and multi-task with limited guidance in a fast-paced environment.
Desire and ability to work both in a team and independently.
Interest in facilitating existing processes while also introducing new ideas.
Commitment to the principles of justice, diversity, equity, and inclusion.
Software and Technology Skills and Experience
Experience using Quickbooks Online.
Fluency using video and audio calling, text, email, and digital calendar to connect and communicate across a remote team.
Proficiency in MS Office with advanced knowledge of Excel.
Proficiency in Google Suite (GMail, Google Drive, and Google Calendar).
Experience working with PEO to track employee compensation, benefits, and time off
Experience using NeonCRM and NeonPay (preferred)
This position will remain open until a suitable candidate is found. Phone screenings for this position have begun. Interviews for this position will begin the week of January 18.
Black people, Indigenous Peoples, people of color, and people with low incomes are on the front lines of climate change. The field of climate change adaptation must include professionals who can meaningfully represent the concerns of people with these identities and backgrounds. Therefore, we strongly encourage applications from people who hold these identities. Additionally, ASAP is committed to creating a dynamic, multi-cultural, diverse working environment and does not discriminate on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship or any other factor protected by anti-discrimination laws. ASAP is an equal opportunity employer.