Human Resources Assistant

Full Time, 40 hours/week 

Remote-Must be located within the United States 

US work authorization (Required)

 

Qualia Life Sciences is at the forefront of creating groundbreaking supplements that push the boundaries of human health and cognition. Founded in 2015 (formerly Neurohacker Collective), we combine principles of naturopathy with complex systems science to develop scientifically formulated products that address brain health, aging, sleep, and energy. Our mission is to empower individuals to achieve their best selves through innovation, rigorous science, and a commitment to improving well-being.

 

Launch Your HR Career with Purpose at Qualia Life Sciences

Are you ready to take your passion for people and organizational growth to the next level? At Qualia Life Sciences, we’re seeking a dynamic Human Resources Assistant to join our rapidly growing team. This role is more than just a foot in the door — it’s an opportunity to immerse yourself in the full spectrum of Human Resources. From recruiting and onboarding to employee engagement and event planning, you’ll gain hands-on experience that lays the foundation for a thriving HR career.

Whether you’re a recent graduate with a degree in Human Resources, People Operations, or Business Administration, or you’ve already built up 1-3 years of HR experience, this role will give you a chance to grow your skills, make an impact, and support a company that’s passionate about employee development. You’ll play an active part in everything from scaling departments and supporting DEI initiatives to coordinating large-scale company events (like our annual team gathering). This is your chance to be at the heart of a growing company while building essential HR skills that will set you up for future growth.

If you’re looking for a role where every day offers a chance to learn, contribute, and grow — we’d love to hear from you!

Key Responsibilities:

  • Create job ads and coordinate with team members for postings on multiple platforms (ATS, Social Media, and internal channels).

  • Track applicants, maintain candidate records, screen resumes, schedule interviews, and conduct reference and background checks.

  • Maintain organized and updated employee records in HR databases and digital files, ensuring accuracy, confidentiality, and audit readiness.

  • Handle HR-related correspondence, forms, and documentation (e.g., offer letters, onboarding checklists, and compliance notices).

  • Support onboarding for new hires, including coordinating training sessions and maintaining a welcoming experience for new team members.

  • Assist employees with questions about HR policies, payroll, benefits, and procedures, serving as the first point of contact.

  • Review employee timecards and sync information between platforms for accurate payroll processing. 

  • Assist with processing payroll adjustments, corrections, and approvals as needed. 

  • Support HR-led engagement activities such as employee recognition programs and wellness initiatives.

  • Plan and coordinate company events, including employee engagement activities, executive planning sessions, and the annual team gathering.

  • Prepare and distribute the monthly HR newsletter and other employee communications.

  • Support leadership in special projects such as DEI initiatives, process enhancements, and HR system upgrades. 

  • Participate in continuous improvement efforts to optimize HR processes and streamline workflows.

  • Perform other HR-related tasks and projects as assigned.

Qualifications:

  • Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience.

  • 1-3  years of prior work experience supporting an HR department, either as an HR intern, HR Assistant, HR coordinator, or similar.

  • Familiarity with Trinet PEO HRIS and BambooHR platforms (or similar).

  • Tech-savvy, with strong fluency in Google Workspace (Gmail, Docs, Sheets, Drive, etc.), with the ability to train other team members on these platforms.

  • Strong Presentation skills, creating, coordinating, and presenting.

  • Preferred experience with Asana or similar task management tools.

  • Strong organizational and time-management skills with the ability to handle multiple tasks.

  • Excellent verbal and written communication skills.

  • Ability to act with integrity, professionalism, and trustworthiness.

  • Positive attitude and a collaborative mindset with a passion for people and helping others succeed.

What We Offer
Here’s what you can look forward to as part of the team at Qualia Life Sciences:

  • Competitive Compensation: A salary that reflects your experience and contributions, profit-sharing opportunities, and a quarterly bonus plan.

  • Comprehensive Benefits: High-quality Medical, Dental, Vision, Flexible Spending Accounts (FSAs), Life, AD&D, and Short- and Long-Term Disability insurance.

  • Retirement Savings: 401(k) with company contributions to help you plan for your future.

  • Wellness Focus: Access to our premium supplements, wellness stipends, and generous discounts for friends and family, along with free products for team members.

  • Flexible Work Arrangements: Embrace work-life balance with a primarily remote work environment and a collaborative, growth-oriented culture.

  • Professional Development: Opportunities to grow your skills and advance your career with professional development programs and internal growth opportunities.

  • Team Perks: A supportive team atmosphere, regular engagement opportunities, and a shared mission to make a difference in health and wellness.

Opportunity:

  • To help develop a life-changing, category-defining life sciences company.

  • To work with a team of cutting-edge thought leaders, scientists, entrepreneurs, industry experts, activists, and visionaries - and an extended team of global influencers.

  • To learn a tremendous amount (about neuroscience, medicine, psychology, philosophy, evolution, business, leadership, communication, etc.) and be stretched and supported to grow personally and professionally.

  • To be supported in optimizing your cognitive capabilities and psychological development with the best resources available anywhere.

  • To apply your full talents and heart to a project worthy of dedication.

  • To have your work, study, play, and contribution all be the same thing.

 

Key Culture Elements:

  • A category-defining company focused on optimizing human well-being and capability globally.

  • Advancing the cutting edge of consciousness studies, positive psychology, and neuroscience.

  • Excited by the therapeutic potential of entheogens and empathogens while valuing sobriety and clear-mindedness.

  • Philosophically aligned with ethical, intentional, human optimization.

  • Extremely open-minded cultural values. 

  • Focused on redesigning civilization to create sustainable abundance for all - rather than focusing on winning at this version of it.

  • Partnered with many leading academic and scientific institutions with world-class partners.

 

The base hourly pay range for this position is $28.00/hour to $35.00/hour.  The exact compensation will depend on the candidate's location, experience, skills, and other relevant factors and may vary from the posted range.

 

How to Apply:

Please submit a brief cover letter with your resume explaining why you’re excited about this role. We’d love to hear about any relevant experience or accomplishments that demonstrate your skills in HR support, employee engagement, recruitment coordination, or process improvement. If applicable, feel free to highlight your experience with HRIS platforms, onboarding processes, or organizing employee events and training sessions.

 

Qualia Life Sciences is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, religion, national origin, ancestry, sex, age, mental or physical disability, pregnancy, sexual orientation, gender orientation, or expression, marital status or veteran status, or any other legally protected characteristic under applicable federal or state law. Applicants must be currently authorized to work in the United States on a full-time basis.

 

Our mission is to create products and education for radical human optimization, empowering people to realize their full potential.

 

qualialife.com

 

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