Neurohacker Collective is seeking an Office Manager (Part-time, M-F, 10am-2pm) with great people skills to assist with handling administrative duties and daily office operations. Our ideal candidate is organized, resourceful, and possesses excellent written and verbal communication skills as well as creative and efficient problem solving abilities. Assuring a consistent completion of workload in a timely manner is key to success in this position.This candidate must have great knowledge of office administration, must be positive and extremely friendly.
Primary Duties and Responsibilities:
Act as the company’s primary receptionist greeting guests, coordinating with visitors and deliveries.
Provide back-up support for the CEO’s executive assistant to ensure smooth business operations.
Maintain the functionality and good feeling of the office to include the kitchen, wellness area and storage room. Oversee ordering and care for the office space.
Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment. Train other team members on the equipment.
Serve as direct contact and communicate with property manager/landlord
Utilities Management (Internet, Phones, Electric, etc.)
Help develop, update, and implement appropriate office policies. Ensure they are aligned with the company’s culture and meet legal compliance.
Assist sales and marketing team with miscellaneous administrative tasks and support for trade shows and events (travel, product needs, booth reservations, etc.)
Event planning and coordination: reserve space, set up AV, order food, room setup and cleanup etc.
Manage daily agendas for conference rooms.
Check mailbox daily and receive in-office deliveries for distribution to the proper department/team member.
Organize monthly employee birthday celebrations and plan/coordinate company holiday celebrations.
High School Diploma or equivalent required. College Degree highly preferred.
3 years of related administrative experience.
Outstanding verbal and written communication skills. Clearly communicates thoughts, both verbally and in writing, actively listens and asks questions for clarification and understanding.
Proven proficiency in Google Suite and Microsoft Office Suite.
Demonstrated experience planning, coordinating, organizing, and executing events with close attention to detail. Demonstrated experience managing logistical details of assigned events from inception to completion.
Excellent organizational skills; ability to successfully follow multiple tasks through to completion; must be able to prioritize tasks to meet established deadlines while working in an environment with frequent interruptions; ability to exercise good judgment for problem solving and ability to anticipate problems.
Demonstrate professionalism in dealing with confidential information
Start-up and/or Entrepreneurial background preferred
Light lifting of office and kitchen supply items
Valid driver’s license
To help develop a life-changing, category-defining life sciences company.
To work with a team of cutting-edge thought leaders, scientists, entrepreneurs, industry experts, activists and visionaries - and an extended team of global influencers.
To learn a tremendous amount (about neuroscience, medicine, psychology, philosophy, evolution, business, leadership, communication, etc.) and be stretched and supported to grow personally and professionally.
To be supported in optimizing your own cognitive capabilities and psychological development with the best resources currently available anywhere.
To apply your full talents and heart to a project worthy of dedication.
To have your work, study, play, and contribution all be the same thing.
Key Culture Elements:
Category defining company focused on optimizing human well being and capability globally.
Advancing the cutting edge of consciousness studies, positive psychology, and neuroscience.
Excited by the therapeutic potential of entheogens and empathogens, while generally valuing sobriety and clear-mindedness.
Philosophically aligned with ethical, intentional, human optimization.
Would be comfortable with a work trip to Burning Man while being happy to dress and act professionally as circumstances dictate.
Extremely progressive cultural values, regarding politics, economics, the environment, religion and spirituality, relationships and sexuality, and pretty much everything.
Focused on redesigning civilization to create sustainable abundance for all - rather than focused on winning at this version of it.
Transparent honest workplace, real friendships between team members, no corporate facades, no elephants to avoid - while being able to hold appropriate confidentialities and act with discernment and discreteness where relevant.
Startup phase company with a seasoned executive team and clear plans for rapid growth to a game-changing global company.
Partnered with many leading academic and scientific institutions with world-class partners.
Neurohacker Collective is located in the beautiful coastal town of Carlsbad, California.
Our mission is to create products and education for radical human optimization - to empower people to realize their full potential.
Neurohacker Collective is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, religion, national origin, ancestry, sex, age, mental
or physical disability, pregnancy, sexual orientation, gender orientation or expression, marital status or veteran status, or any other legally protected characteristic under applicable federal or state law.