About the organization:
Field of Vision is a non-profit filmmaker driven organization with the mission to fund boundary pushing and innovative non-fiction cinematic work, that prioritizes inclusion on and off-screen, and provides tailored support and advocacy to create a more equitable and sustainable field for filmmakers.
Field of Vision has supported more than 290 films to date, including shorts, episodic-series, and feature-length documentaries and have supported more than 1,700 independent filmmakers and producers across their activities – of which 64% are from underrepresented backgrounds, 57% were female-identified and 50% filmmakers of color.
We provide a vital service to filmmakers through funding, mentorship, development support and short film distribution, and have a distinct focus in celebrating and championing artistic approach and artists who expand medium and form, with many of the artists we work with working across different mediums, from journalism, film and art.
Field of Vision was founded in 2015 and is at an exciting moment of growth as the organization left its former parent company this year to become a new independent, non-profit entity.
About the role:
We seek a dynamic and experienced finance and operations leader to help build and refine our existing systems and processes to prepare the organization for future sustainability and health, ensuring our ability to serve artists and our community to the highest standard. The Associate Director, Finance and Administration is a newly created role reporting to the Managing Director. This position will oversee finance functions, lead the organization's financial planning and annual budgeting process, and refine existing operational systems and policies to ensure excellence and compliance. In conjunction with our professional employer organization (PEO), the Associate Director, Finance and Administration oversees payroll and benefits administration and other key human resources functions. More importantly, this role works to ensure the team is supported and fosters a positive remote-work environment. Field of Vision provides tailored support to the artists we work with and so flexibility in process, approach, and workflow is essential to this role. This is an ideal opportunity for a strategic finance leader adept at directing an organization’s day-to-day finances, administration, and human resources.
Responsibilities of the role:
Finance:
Manage a $4M operating and programmatic budget. Responsible for day-to-day financial operations including accounts payable and receivable, payroll, budget, financial planning and analysis, cash management, contracting, banking, investments, and taxes.
Prepare journal entries, account reconciliations, and analysis of the month-end reporting package. Ensure transactions follow GAAP and FASB.
Lead annual audit and IRS Form 990 preparation in conjunction with external auditors. Report findings to the Board Finance Committee.
Create and manage strategic relationships with external financial and accounting service providers, including government funders.
Manage organizational resources and priorities, complying with current and committed contracts and grants.
Refine existing financial systems and onboard new systems to ensure the accurate execution of financial operations.
Develop and manage the multi-revenue stream financial model including but not limited to: grants, equity investment return, and corporate sponsorships.
Manage accounts payable for all filmmakers including but not limited to grantee funding and filmmaker royalty payments.
In collaboration with the Executive Director, assist with the annual budgeting process for the organization, thereby helping to ensure that Field of Vision achieves annual and multi-year financial sustainability goals and budget results.
In support of the Executive Director, help build financial models and scenarios for new programming initiatives that will generate a mix of philanthropic as well as earned income revenue.
Work with the Development team to reconcile philanthropic grants and ensure funds are secured, allocated, budgeted, and tracked.
Report regularly to the organization's Board Finance Committee on the organization's short term and long-term financial health.
Human Resources:
Oversee the administration of human resource objectives including, but not limited to:
Lead recruitment and retention strategies.
Manage performance reviews.
Oversee compensation, benefits administration, insurance, and other administrative functions in conjunction with Trinet, our PEO.
Review disciplinary matters, liaising with the Managing Director and Executive Director on course of action.
Manage our relationship with our PEO and other professional consultants such as insurance and compliance brokers.
Provide training and development to staff using a relationship-oriented, collaborative approach.
Ensure the organization and staff prioritize decisions and engage in processes that promote and build diversity, equity, and inclusion.
Refine Field of Vision's current human resources systems and processes.
Offer tactical and strategic support to the Managing Director.
Administration:
Manage systems for purchasing and staff reimbursements, including vendor management and travel.
In conjunction with the Technical Director, handles strategies for planning, implementation, and support of all technology required for Field of Vision to achieve its business goals.
Create and maintain policies and procedures to operationalize administrative functions and compliance.
Manage ad-hoc projects and processes assigned by the Executive Director and/or the Managing Director.
Serve as a thought leader in integrating the organization's core values and commitment to equity into day-to-day operational decisions, systems, and policies.
In conjunction with the Executive Director, align operational procedures, set best-practice policies, and update workflows.
Assist the Executive Director and/or Managing Director with other tasks and projects, as needed.
Qualifications and Competencies:
7+ years of progressively increasing financial management and operational experience, with preference for prior work in a non-profit setting.
Bachelor’s degree required.
Extensive involvement in budget management and fund accounting.
Substantial working knowledge of GAAP and FASB, internal controls, and financial reporting.
Proficient with QuickBooks, Excel and Google Sheets.
Ability to work collaboratively while maintaining a high level of confidentiality.
Proven ability to manage multiple priorities without compromising quality.
Highly organized, resourceful, accountable, and detail oriented.
Excellent communication, problem-solving, and interpersonal skills.
Unquestioned integrity and commitment to Field of Vision’s mission.
Must foster an inclusive and equitable work environment for our staff and promote a harassment and discrimination free workplace.
Preferred Skills and Experience:
Previous Human Resources experience is highly preferred.
Desire to learn about film investment funding and also work with outside partners in building and maintaining an investment film fund for the organization.
Grants management knowledge.
Prior work experience in the arts, journalism, or documentary fields.
Location:
Remote, with strong preference for candidates in the NYC area.
Compensation and Benefits:
The salary range for this position is $90,000 - $120,000. This is the range Field of Vision in good faith believes to be accurate at the time of posting. Incoming salaries are determined based on experience and internal equity.
Insurance:
Field of Vision currently offers comprehensive medical, vision, and dental insurance for employees, spouses, domestic partners, and children.
Paid Time Off:
Field of Vision offers unlimited paid time off and paid holidays.
Retirement:
Field of Vision offers a 401k program currently offering up to a 4% company match.
Additional Health and Wellness Benefits:
Field of Vision currently offers life insurance, AD&D, short-term and long-term disability insurance, HSA, and other health and wellness benefits, including professional development opportunities.
All positions at Field of Vision are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status or any other characteristic protected by law. We are deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We strongly encourage applications from women, nonbinary individuals, people of color, neurodivergent individuals, as well as members of the lesbian, gay, bisexual, and transgender communities.
Field of Vision is committed to the inclusion of all qualified individuals in the hiring process, including but not limited to those with disabilities. If you require reasonable accommodation(s) to participate in the application or interview process, please contact jobs@fieldofvision.org or 917-828-0276.
Field of Vision is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application.