Job Summary: 

The Administrative Assistant will provide administrative support to the Plant Manager and other department leaders.   

 

Essential Functions, Duties & Responsibilities: 

  • Provides administrative support and assistance to the US manufacturing Plant Manager North America and/or other assigned department leaders 

  • Performs clerical and administrative tasks including communication and reporting on daily activities and ongoing projects 

  • Receives incoming communication on behalf of plant manager, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff 

  • Schedules and/or attends meetings on behalf of plant manager, taking notes and providing assistance to ensure the priorities are met and goals are achieved 

  • Assists with new employee orientation and onboarding 

  • Coordinates orders for IT equipment, kits, business cards and other items necessary for employee success 

  • Facilitates payment of vendors, service providers and suppliers 

  • Assists and/or arranges travel and accommodations for leadership team as necessary, including hotel booking, transportation, and meals 

  • Organizes team communications and events, both internally and offsite 

  • Maintains professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business 

  • Assist with other projects as needed 

Travel Requirements: 

  • This is a onsite based role, however, up to 10% travel may be required to attend key industry and corporate events. 

Required Skills & Abilities:  

  • Excellent verbal and written communication skills 

  • Excellent organizational skills and attention to detail 

  • Excellent time management skills 

  • Proficiency with Microsoft Office or similar software with the ability to learn new or updated software 

  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge 

  • Excellent interpersonal skills 

  • Ability to keep company confidences 

Education and Experience: 

  • BS/BA or equivalent experience required, preferably in business-related field 

  • Two years of work experience in administrative role reporting directly to upper management 

  • Preferred experience overseeing budgets and expenses 

  • Preferred experience developing internal processes and filing systems 

Physical Requirements:  

  • Prolonged periods sitting at a desk and working on a computer