ACCOUNTS PAYABLE CLERK

Location: Palo Alto, CA

Department: Finance & Accounting

Reports To: Accounting Manager

Position Summary

Responsibilities for the A/P Clerk will include: supporting the monthly and quarterly close cycle by performing day to day accounting administrative functions such preparing account reconciliations, organizing monthly close documentation, and collecting other accounting information and performing other duties as necessary.

Essential Responsibilities

· Data entry and processing of invoices

· Creating AP batches - EFT, Wires and Checks

· Manage changes to vendors' addresses bank info, and 1099’s

· Communication with vendor and internal team via email/phone for any clarifications

· Update invoices for processed payments through our internal accounting process

· Compile Cash/Monthly close/AP/EFT Binders

· Maintain monthly accruals and journal entries (fixed assets/ prepaids, expenses, non-use fee)

· Update account detail reconciliations with monthly activities for accrued liabilities.

· Monthly recurring entries for debt/liability accruals

· Update our Portfolio Company principal balances

· Keep reconciliation of ACH Legal Fees

· Booking payroll (entry is provided)

· Manage amortization - Monthly journal entries

· Other duties as needed

Qualifications

· A.A. degree required.

· One to two years’ experience in accounting or finance positions.

· Ability to prioritize and to multi-task in a fast-paced environment

· Ability to handle confidential information in a discreet, professional manner

· Eye for detail, accuracy is imperative

· Able to meet deadlines

· Excellent oral and written communication skills is desired

· Excellent organizational and analytical skills

· Ability to be an effective team member and display initiative

· Professional or significant personal experience using Microsoft Excel to consolidate and analyze data.