For over thirty years, NYC Outward Bound Schools has provided transformative educational experiences in communities that have been historically marginalized. We operate a network of schools in partnership with the NYC Department of Education and bring our most effective and replicable practices to a growing number of public schools outside of our network as well. Our uniquely powerful program combines the Outward Bound approach with the principles of EL (Expeditionary Learning), joining together demanding, engaging learning with an emphasis on community and character.

Serving nearly 200,000 students since our inception, we are redefining what educational excellence looks like in New York City public schools. Thanks to our robust and personalized professional development and coaching model, our transformative field programming, our focus on community and character building, and our understanding and support of students as individuals to unlock potential, our results are strong. Our overall graduation rates regularly surpass the city average by 10+ percentage points and we have achieved particularly impressive results among underserved subgroups. This past year, our Black and Latinx students graduated at rates that were 12 and 14 points higher than their peers citywide, respectively, and our students with disabilities graduated at a rate 27 points higher than their counterparts. Each year nearly all of our graduates are accepted to college.


Summary

The Finance Associate is responsible for a variety of assignments within the Finance Department, including processing accounts payable transactions, assisting with payroll preparation, preparing monthly bank reconciliations (journal entries and Excel spreadsheets), creating invoices, and supporting the organization’s cash management function. The Finance Associate will work twenty-five hours per week and will report to the Director of Finance. This position will be based in our Long Island City (Queens) office.


Essential Functions

Accounts Payable:

  • Review all incoming bills, credit card statements, and expense reimbursements for accuracy and ensure that they include appropriate documentation (e.g. receipts), coding information, and approvals from senior managers

  • Code all bills for the appropriate accounts and cost centers and enter into computerized accounting system within appropriate due dates

  • Verify information on statements and bills with vendors when necessary

  • Prepare computer checks on bill due dates

  • Reconcile cash advances with receipts submitted by staff members

  • Request W-9 information from vendors and ensure that vendor tax ID or Social Security Number information is accurate


Payroll:

  • Allocate part-time and full-time payroll to appropriate cost centers

  • Input all timesheets into Fund E-Z (financial software)

  • Compile employee vacation, comp, sick and personal time



Additional Responsibilities:

  • Prepare and make bank deposits

  • Enter budgets and other financial information into Fund E-Z

  • Assist with the reconciliation of general ledger accounts

  • Calculate quarterly state mandated disability insurance payment

  • Manage Excel spreadsheets to track staff information and share on a monthly basis

  • Create invoices for schools and other clients

  • Prepare monthly bank reconciliations, and month end close journal entries

  • Prepare the weekly cash statements, which are used to prepare cash receipts for entry

  • Review and validate AP’s for student stipends, and enter information into tracking spreadsheet

  • Gather information, prepare analyses, and take on additional assignments as directed by the Director of Finance and CFO

  • Ensures proper responses are given to employees and governmental inquiries


Qualifications/Requirements:

  •  Bachelor’s or Associate’s degree in accounting, finance, or business

  • 1+ years of nonprofit accounting experience preferred

  • Demonstrated knowledge of bookkeeping

  • Hands on experience with an online payroll system and accounting software (TriNet and Fund E-Z a plus)

  • Intermediate to advanced Microsoft Excel skills preferred

  • Ability to communicate effectively with staff and vendors; good interpersonal skills

  • A collaborative, team player who is detail-oriented, organized and professional

  • Strong analytical and problem solving skills

  • Commitment to NYC Outward Bound Schools’ mission


Compensation and Benefits:

  • We offer a competitive hourly rate commensurate with experience and qualifications.

  • We offer medical, dental, and vision coverage as well as HRA/FSA/Transit accounts, life insurance, 403(b), Sick Leave, paid holidays, and generous PTO.



NYC Outward Bound Schools is an equal opportunity employer. We prohibit discrimination against, and harassment of, any employee or applicant for employment because of race, color, religion, sex, gender, pregnancy, genetic information, ethnic or national origin, sexual orientation, marital status, familial status, military or veteran status, qualified individuals with a disability on the basis of the disability, or any other category which may be protected under applicable state or federal law.


No phone calls please. We appreciate all responses, but due to the high volume of resumes received, we can only contact those applicants whose qualifications best match the position requirements.