NYC Outward Bound Schools (www.nycoutwardbound.org) is a nonprofit organization that transforms schools and changes lives by bringing out the best in students, teachers and school leaders throughout New York City. We operate a citywide network of public schools, in partnership with the City’s Department of Education, which primarily target students from undeserved neighborhoods. Our schools feature rigorous learning experiences, both in and out of the classroom, and are built upon a culture of high achievement and mutual support. And we provide our students with a robust To & Through College program. To further extend our impact, we also offer Adventure & Team Building programs to young people not enrolled in our schools and professional development to NYC public schools interested in adopting specific practices from our schools. Over the past 30 years, we have served over 100,000 students.

 

Summary

The Finance Associate is responsible for a variety of assignments within the Finance Department, including processing accounts payable transactions, assisting with payroll preparation, preparing monthly bank reconciliations (journal entries and Excel spreadsheets), creating invoices, and supporting the organization’s cash management function. The Finance Associate will work twenty-five hours per week and will report to the Director of Finance. This position will be based in our Long Island City (Queens) office.


Essential Functions


Accounts Payable:

  • Review all incoming bills, credit card statements,and expense reimbursements for accuracy and ensure that they include appropriate documentation (e.g. receipts), coding information, and approvals from senior managers.
  • Code all bills for the appropriate accounts and cost centers and enter into computerized accounting system within appropriate due dates.
  • Verify information on statements and bills with vendors when necessary.
  • Prepare computer checks on bill due dates.
  • Reconcile cash advances with receipts submitted by staff members.
  • Request W-9 information from vendors and ensure that vendor tax ID or Social Security Number information is accurate.

Payroll:
  • Print timesheets from Replicon (our online time/attendance system).
  • Calculate amounts due to part-time and per diem employees for semi-monthly payroll.
  • Allocate part-time and full-time payroll to appropriate cost centers.
  • Input all timesheets into Fund E-Z (financial software).
  • Compile employee vacation, comp, sick and personal time.

Additional Responsibilities:

  • Prepare and make bank deposits.
  • Enter budgets and other financial information into Fund E-Z.
  • Assist with the reconciliation of general ledger accounts.
  • Calculate quarterly state mandated disability insurance payment.
  • Manage Excel spreadsheets to track staff information and share on a monthly basis. 
  • Create invoices for schools and other clients.
  • Prepare monthly bank reconciliations, and month end close journal entries.
  • Prepare the weekly cash statements, which are used to prepare cash receipts for entry.
  • Review and validate AP’s for student stipends, and enter information into tracking spreadsheet.
  • Gather information, prepare analyses, and take on additional assignments as directed by the Director of Finance and CFO.
  • Ensures proper responses are given to employees and vendor inquiries

 

Qualifications/Requirements

  • Bachelor’s or Associate’s degree in accounting, finance, or business.
  • 1+ years of nonprofit accounting experience preferred.
  • Demonstrated knowledge of bookkeeping.
  • Hands on experience with an online payroll system and accounting software (TriNet and Fund E-Z a plus). Intermediate to advanced Microsoft Excel skills preferred.
  • Ability to communicate effectively with staff and vendors; good interpersonal skills.
  • A collaborative, team player who is detail-oriented, organized and professional.
  • Strong analytical and problem solving skills.
  • Commitment to NYC Outward Bound Schools’ mission.


Compensation and Benefits:

  • We offer a competitive hourly rate commensurate with experience and qualifications.
  • We offer medical, dental, and vision coverage as well as HRA/FSA/Transit accounts, life insurance, 403(b), Sick Leave, paid holidays, and generous PTO.


NYC Outward Bound Schools is an equal opportunity employer. We prohibit discrimination against, and harassment of, any employee or applicant for employment because of race, color, religion, sex, gender, pregnancy, genetic information, ethnic or national origin, sexual orientation, marital status, familial status, military or veteran status, qualified individuals with a disability on the basis of the disability, or any other category which may be protected under applicable state or federal law.

 

No phone calls please. We appreciate all responses, but due to the high volume of resumes received, we can only contact those applicants whose qualifications best match the position requirements.

This position has been filled. Would you like to see our other open positions?