About GLAAD

As the world’s largest LGBTQ media advocacy organization, GLAAD is at the forefront of accelerating acceptance to ensure fair, accurate, and inclusive representation that leads to cultural change. For over 40 years, GLAAD has been a dynamic media force rewriting the script for LGBTQ acceptance. Our work tackles tough issues that shape the narrative and provoke dialogue that leads to cultural change. 

The work of GLAAD is a campaign-style work environment that operates on a breaking news cycle; there is always a high level of energy and rapid activity for everyone in the organization, preparing for the next events/campaigns to accomplish our important media advocacy work, challenging anti-LBGTQ activism, and changing hearts and minds about our need for full equality. Staff members are expected to consciously and continuously promote the mission, values, programs, and impact of the organization when presented with opportunities for participating in membership development and reaching out to personal connections on behalf of GLAAD.

GLAAD operates with support from foundations, corporations, and individuals from every corner of the United States. Our highly skilled team of more than 60 staff works out of our Headquarters in New York, Los Angeles, and remotely.  

THE OPPORTUNITY 

GLAAD is actively searching for a highly motivated and dedicated Staff Accountant & Executive Admin to join its Finance team. This dual role offers a unique opportunity to contribute significantly to GLAAD's vital mission through both meticulous financial management and comprehensive administrative support. This role will report to the Chief Financial Officer with dotted line reporting into the Controller and must be located in the New York Metropolitan area. 

The ideal candidate will possess a strong understanding of accounting principles, demonstrated through relevant experience and/or education, and will be adept at managing various financial tasks. Beyond the numbers, exceptional organizational skills are paramount for success in this role, encompassing efficient time management, proactive problem-solving, and the ability to juggle multiple priorities seamlessly. Crucially, a genuine passion for LGBTQ advocacy and a commitment to GLAAD's goals are essential, as this individual will play an integral part in supporting an organization at the forefront of promoting acceptance and understanding.

KEY RESPONSIBILITIES

 

Accounts Payable/Receivable:

  • Manage AP: vendor balances, inquiries, and payments, ensuring timely and correct invoice posting

  • Perform regular credit card reconciliation

  • Assist with expense report coding and document review 

  • Review expense reports, analyze data, and explain variances

  • Respond to staff inquiries regarding invoices and expense reports 

  • Prepare 1099s and assist with other tax-related documents 

  • Record receivables issued by the development department in NetSuite 

  • Match deposits against outstanding receivables 

  • Verify budget availability for large purchases 

  • Maintain a list of recurring vendor/contract payments 

Cash Management:

  • Review daily bank deposits 

  • Work with the development department and the controller to record revenue 

  • Prepare the daily deposit reports 

  • Prepare a weekly cash analysis report 

  • Record and maintain cash receipts, revenue schedules, and documents

Audit Support & Month-End/Year-End Close:

  • Assist with year-end external audit, schedules, and compliance

  • Support closing processes and report preparation

  • Investigate and resolve discrepancies

  • Assist with financial planning and budgeting

Administration:

  • Handle general admin: document/presentation management, scheduling meetings, creating agendas, and arranging travel/accommodations for the CFO

  • Conduct ad hoc projects and provide additional support to the executive team

  • Finance Orientation for new hire employees - Training, Guidance on how to use 3rd party systems: Concur, Nexonia, Credit card platform, etc.

CANDIDATE PROFILE | COMPETENCIES | PERSONAL QUALITIES 

 

EXPERIENCE | EDUCATION: 

  • A bachelor’s degree in accounting or another business degree is highly preferred 

  • 3+ years of non-profit accounting/admin experience in a restricted funding environment is required 

COMPETENCIES | PERSONAL QUALITIES 

  • Strong sense of ownership, responsibility, and proactiveness 

  • Software Skills: 

    • NetSuite

    • Concur 

    • Microsoft Office 365 

    • Google Suite 

    • Gemni AI 

    • DocuSign/Adobe Sign 

    • Expert user of Excel (including pivot tables and other advanced tools)

  • Responding quickly and accurately to internal and external requests 

  • Proactively managing up 

  • Researching and resolving issues through internal and external communications 

  • Must enjoy working in a collaborative team setting 

  • Self-motivated with an ability to work in a hybrid environment 

  • Goal-oriented and deadline-driven 

GLAAD Is An Equal Opportunity Employer

GLAAD is committed to providing equal opportunity to all employees and applicants for employment without regard to race, religious creed, color, gender identity, gender expression, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, pregnancy, marital or veteran status, sexual orientation, height, and weight, or other personal characteristics as may be protected by applicable law.

Commitment to Diversity:

GLAAD was established with the premise that expanding diversity within the organization enhances the work experience and furthers the understanding of the entire mission that GLAAD is based upon. An atmosphere of civility and mutual respect towards difference is indispensable to the work process and enables the free interchange of ideas that is the basis of a successful organization. These differences may be cultural, ethnic, religious, intellectual, ideological, or political. Each of these qualities is integral to the identity we form as individuals, and all are essential to creating a vibrant workforce here at GLAAD composed of individuals with unique perspectives and backgrounds. GLAAD has committed itself to a workforce of inclusion, respect for difference, and fairness, and guarantees the same rights to all its employees to ensure the fullest degree of success within the organization.

GLAAD is also committed to providing equal opportunity to all employees and applicants for employment without regard to race, religious creed, color, gender identity, gender expression, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, pregnancy, marital or veteran status, sexual orientation, height, and weight, or other personal characteristics as may be protected by applicable law. We especially encourage members of historically underrepresented communities to apply, including LGBTQ people, women, people of color, and people with disabilities.

Compensation 

A competitive salary commensurate with experience is $85,000-$100,000. Benefits include 403(b) retirement plan participation; escalating vacation beginning with 19 days plus holidays; and organization-paid health benefits, including medical, dental, vision, healthcare, and dependent options; flex spending accounts; and life and long-term disability insurance.

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