Human Resources Assistant/Office Manager - Contract - 20 hours/week

 

The Company You Will Join
At Bidgely (which means "electricity" in Hindi), we work to emPOWER a clean energy future by emPOWERing energy companies and consumers to make data-driven, energy-related decisions. 

 

We are a global company, with roots in Silicon Valley, California and Bangalore, India. Bidgely carries over seventeen energy patents, and brings a passion for AI to utilities serving over twenty-seven million customers worldwide!  Bidgely is an AI-powered, cloud based SaaS solution provider that enables electric and gas utilities worldwide to personalize customer experiences, optimize grid and customer operations and accelerate their journey towards the clean energy future. The Energy Industry is being disrupted by a number of new technologies like EVs, Solar, Batteries, Smart Meters, and Smart Home devices. Consumers are becoming self-sufficient with their own energy production and storage threatening a century old utility business model. Additionally, the grid was not designed for the peaks created by EVs and the valleys created by the solar generation which has created new challenges and opportunities for the utilities (and innovative companies) to manage an evolving grid.

 

The Position and the Team You Will Work With
We are seeking a competent Human Resources Assistant/Office Manager to join our dynamic People Operations team to ensure the efficient operation of our office environment! This role is perfect for someone who is just starting out in the field or is interested in joining the Human Resources/Admin field.  The Human Resources Administration/Office Manager will oversee administrative tasks, manage office supplies, and coordinate various office procedures and resources. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively. The Office Manager reports to the Senior Director of People Operations.

What You Will Do

Administrative Management:

  • Manage daily administrative tasks, including answering phones, responding to emails, and handling correspondence.

  • Coordinate and schedule appointments, meetings, employee events and conferences, ensuring all logistics are in place.

  • Maintain office filing systems, both electronic and physical, to ensure easy retrieval of documents.

  • Prepare and distribute internal communications, memos and announcements to staff as needed.

  • Assist in the preparation of reports, presentations and other documents as requested by management.

  • Handle confidential information with discretion and professionalism.

Office Operations:

  • Owning responsibility for planning and supporting the meal needs for a monthly 2-day onsite for 10 - 20 people.

  • Oversee office equipment maintenance and repairs, liaising with vendors and service providers.

  • Coordinate office cleaning and maintenance schedules to ensure a clean and safe working environment.

  • Ensure compliance with health and safety regulations and company policies.

  • Develop and implement office related procedures to improve efficiency and productivity.

Team Support:

  • Provide administrative support to executive staff, including calendar management, and travel arrangements.

  • Assist with onboarding new employees, including preparing workspaces, providing orientation materials, and facilitating introductions.

  • Coordinate employee events, celebrations, and recognition programs to foster a positive work environment.

  • Serve as a point of contact for employee inquiries and requests, offering prompt and courteous assistance.

About You

  • Innovation - You challenge the status quo to drive impact

  • Results - Be dedicated to delivering stellar outcomes, and accept nothing less. Know your goals, chart your path, and execute with precision and passion.

  • Quality - Quality is at the heart of everything you do.  You take great pride in your work and are a trusted resource.

 

What You Will Bring

  • Proven experience in office management or administrative support roles.

  • Strong organizational skills and attention to detail.

  • Excellent communication and interpersonal skills.

  • Proficiency in Google Suite and Google Calendar.

  • Ability to prioritize tasks and manage time effectively.

  • Knowledge of office procedures and equipment maintenance.

  • Ability to work independently and handle multiple tasks simultaneously.

 

 

Why You Will Love Working at Bidgely 

Perks

  • We provide the tools you need to execute your role.

  • Opportunity to work within a passionate team united by the goal of a clean energy future

  • Professional development network access

  • Access to mentorship programs

  • Flexible working arrangements

  • Access to wellness resources through InsightTimer  

Location

  • This is a hybrid role. Candidates must be located in Los Altos, California and be willing to travel to the office headquarters several times a week and be on site during company events.

Compensation

  • The salary range for this position is up to $32/Hour DOE and is set for 20/hrs per week on a contract basis.

Equal Opportunity Statement

Bidgely is an equal opportunity employer.  We are serious about and embrace diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills to build a better future and a better workforce.

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