Applied Visions is a software development company focused on creating visual solutions to solve complex problems across multiple industries. We are currently seeking a PMO (Project Management Office) Coordinator to assist in the various facilitation and coordination tasks of the Project Management Office (PMO). The ideal candidate will display strong organizational skills as well as understand complex operational procedures. They also must demonstrate an affinity for collaboration, resourcefulness, and meaningful processes.
The PMO Coordinator will provide assistance to the business operations support teams in the execution of tasks related to the observation and collection of data required to service projects in conjunction with monitoring customer accounts and program progression. These tasks include but are not limited to: Assisting Managers with timesheet audits, ensuring compliance with internal policies and procedures, writing professional emails, and serving as the liaison between internal departments. In this role, you will develop an understanding of the business and manage implications related to operations support.
Job Duties and Responsibilities
- Oversee timesheet approval process; send reminders to team members for missing time sheet submissions; audit timesheet submissions periodically to ensure accurate invoicing
- Assist in the creation and maintenance of manuals for our internal timekeeping system
- Work closely with senior leadership to make sure all timesheet approvals are up to date; research and resolve any discrepancies
- Provide administrative support in monitoring leave types and balances
- Assist with monitoring and resolving helpdesk tickets and providing administrative support for the PMO team.
Job Requirements and Qualification
- Excellent organizational skills, attention to detail, and ability to multitask.
- Strong written and verbal communication skills
- Desire to learn and collaborate
- Ability to work independently in a fast-paced, dynamic, and sometimes ambiguous environment
- Displays critical/logical thinking, and a capacity to understand business processes
- Proficiency with Microsoft Outlook, Word, and Teams. Advanced knowledge of Excel is a must
Nice to Haves:
- Experience with project management platforms
- Accounting experience
- Experience with JIRA