SUMMARY
The Property Management Coordinator is an entry level job with the ability to learn a variety of new skills. The coordinator will work closely with the property management staff to support all administrative activities. The Coordinator, under the supervision of the Real Estate Associate, will also escort and/or manage all outside contractors as needed in support of the Property Management Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Communicate with vendors and contractors to schedule maintenance and set up new
Accounts
Assist with receiving and dispatching work request to technical staff, Vendors, and
Landlord.
Work with procurement team to ensure sufficient office supplies are available
Maintained stock and inventory for breakroom snacks and supply closets
Act as point of contact for multiple departments
Work at the front desk to greet and direct visitors when they arrive.
Monitor SpaceIQ for office space reservations
Organize & track Payroll/Tax documents received in google sheets log
Track all direct pay checks and enter into the AP sheet.
Receive and sort mail distribution to the appropriate recipients, departments or lockboxes
Flag any key mail for scanning and distribution
Manage Key program for all employees & effectively maintain security card access for all CA facilities
Perform basic administrative duties such as printing, photocopying, filing, and minor
maintenance to copiers such as paper jams, and toner replacements
Manage delivery of outgoing mail, checking postal rates, weighing, and labeling,
creating shipping labels, and arranging courier services as necessary
Performs other duties as assigned
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Willingness and ability to learn new skills and perform a variety of tasks
Positive attitude
Microsoft and google suite experience a plus
Organized and detail oriented
Ability to prioritize and handle multiple tasks
Good communication skills and able to work with a variety of people
EDUCATION and/or EXPERIENCE
College degree, in a business or real estate major preferable but not required.
No experience necessary
CERTIFICATES, LICENSES, REGISTRATIONS
NA
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; talk; and hear.
The employee is frequently required to reach with hands and arms.
The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
The employee may regularly be required to lift and/or move up to: 50 LBS
The noise level in the work environment is usually: □ Mild X moderate □Severe
For this position the percentage of expected Travel is: 0% of the time
Position located in Monrovia, CA office Monday-Friday