Note : This is a tempt to Hire Position.
Duties & Responsibilities:
· Receive invoices from vendor, review and then process them by using 3-way matching (Invoice vs PO vs Packing Slip).
· Process non-PO invoices in AP module and making sure to use correct GL.
· Monthly reconcile vendor statement against open invoices.
· Maintain vendor files & filing records, and scanning invoices to Correspondence with all creditors and vendors regarding payment schedules, outstanding credits, and other finance-related inquiries
· Matching payments received with invoices and updating records accordingly.
- Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
- Gather and verify invoices for appropriate documentation prior to payment
· Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied.
· Responding to customer inquiries regarding invoices and payment issues in a professional and timely manner
· Debt Collection: Following up with customers on overdue accounts and negotiating payment plans if necessary.
· Support front office, customer service, and accounts receivable when needed.
· Obtain W-9 from vendors.
· Distribute checks to clients or reps
· Finalize and Verify Closed customer purchase orders
· Monthly reconcile uninvoiced PO receipt report.
· Assisting with audits, fact checks, and resolving discrepancies
· Greeting visitors and directing them to the correct office. .
· Assisting and preparing end of month closing
· Performing basic office tasks, such as filing, data entry, answering phones transferring phone calls to employees, processing the mail (Sorting and delivering mail to employees), etc
· Assisting with all other accounting duties or ancillary duties as assigned by the Accounting Manage
Required Knowledge, Skills, & Abilities:
· High School Diploma.
· Associate degree preferable or Accounting Course is plus.
· 1 to 2 years of Accounts Payable , AR , experience
· Intermediate Microsoft office skills including Excel & Word.
· Ability to perform filing and record keeping tasks
· Excellent interpersonal, written & oral communication.
· IQMS will be plus but not required.
· Data entry and word processing skills
· The ability to work independently and to collaborate with others.
· Accuracy and attention to detail
Physical Requirements:
· Sit for long period of time, and ability to work at a computer workstation
· Ability to move around an office environment and on the production floor.
· Lift up to 20-25 pounds.
· Must be able to talk, Listen, and speak clearly on telephone.
Training Provided:
· IQMS (If needed).
· Safety Trainings
· Accounts Payable , AR process (if needed)