Project Liberty’s McCourt Institute is seeking an experienced Administrative Assistant with exceptional interpersonal skills and experience providing complex administrative support in a high-profile environment with courtesy, professionalism, diplomacy, efficiency, and confidentiality. Our ideal candidate is a self-directed team player who takes initiative, anticipates needs, ensures consistent high-quality products and materials, and adapts to different situations.
Project Liberty’s McCourt Institute
The McCourt Institute, established in 2021 with founding partners Sciences Po in Paris and Georgetown University in Washington, D.C., aims to ensure that sound digital governance and informed policymaking is prioritized in the development of new technology and embedded in the next generation of the web. The Institute works to enhance digital governance by supporting timely, actionable research on ethical technology and serving as a meeting ground for technologists, social scientists, policymakers and governance experts, and leaders from the public and private sector. The Institute is part of Project Liberty, an international non-profit initiative that seeks to transform how the internet works, create a more equitable digital economy, and develop a new civic architecture for the digital world.
Location: Paris, France
The McCourt Institute is preparing for a phase of rapid growth to advance its mission, and therefore is seeking an experienced administrative professional who will support the Executive Director (50%) and manage on-site operations at our Paris, France office (50%). Under direct supervision of the Chief of Staff, the Administrative Assistant will be responsible for the following:
Essential Duties & Responsibilities:
Organize, maintain calendar, and schedule appointments and travel for the Executive Director
Coordinate travel and accommodations for the Executive Director
Submit and reconcile monthly expense and reimbursement reports
Maintain a well-equipped, clean, and secure office: manage inventory of office supplies, liaise with IT support services and other vendors for catering, security, and equipment
Handle administrative requests and queries from colleagues across McCourt Institute, Project Liberty and partner entities
Prepare physical space for on-site meetings including technology set up, catering and guest access
Serve as first point-of-contact for telephone and email inquiries, directing and screening as appropriate
Assist in onboarding new hires: computer orders, IT set up, training schedules, etc.
Adhere to and promote the values of the Institute
3-5 years of progressively complex administrative and customer service experience supporting senior leadership or C-level executive(s)
Demonstrated experience with complex calendar management and travel booking
Excellent written and verbal communication skills in English and French required
Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel) and in Google productivity software (Gmail, Google Calendar, Drive, etc.)
Excellent written and oral communication skills, including grammar, spelling and composition
Excellent interpersonal skills with the ability to interact positively in a multicultural and multidisciplinary environment
Ability to travel as needed
Salary is commensurate with experience.
Project Liberty is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age, or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the core functions of the job.