Candytopia is looking for a dynamic Administrative Assistant to provide support to our senior management team. The ideal candidate is pro-active, has a knack for problem solving, a “can-do” attitude and extremely detailed. Experience supporting more than one senior executive is ideal, but not required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.
Responsibilities include but are not limited to:
Assist C-level management team in identifying priorities, strategically align their time with those priorities, and revisit them regularly to assess progress.
Manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs.
Extensive travel and meeting coordination; calendar management.
Meeting with guests of management team and ensuring their requests are met.
Monthly expenses reconciliation and processing.
Regular meeting prep and coordination including document prep and organization as directed, occasional meeting coverage and note taking.
Special project coordination requiring follow-up and meeting of deadlines.
Additional duties as assigned.
Experience in a high growth start-up is beneficial. Tech savvy, and/or a willingness to learn and adapt to new tool sets.
Ability to interact comfortably and effectively with employees of the company at all levels including senior management.
Ability to interact comfortably and effectively with external partners and clients.
Possess strong attention to detail, problem solving and organizational skills
Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required.
Proactive in determining roadblocks, and finding solutions to overcome them.
Must have excellent verbal and written communication skills.
Ability to work under high pressure and speed.
Must have the ability to build collaborative relationships.
Ability to keep information highly confidential.
Flexible and able to multi-task.
3-5 years of administrative experience supporting a senior executive (VP or above)