This role requires attention to detail, the ability to meet deadlines, organizational skills, and the ability to juggle multiple requests with a positive attitude. A successful candidate will possess the ability to complete both large and small tasks, on time and in an autonomous manner.
Specifically, the Office Manager role will encompass providing day-to-day support to all LISNR employees, as well as managing longer term projects with regular upkeep. There will be need to partner with managers and react with appropriate urgency to situations that require a quick turnaround; as well as take effective action without knowing the total picture. Additionally, this role requires someone who can work autonomously, with little or no direction, and be willing to help with a variety of tasks. This position requires that you plan ahead and manage time effectively.
Key responsibilities include:
Coordinating and ordering new hires' equipment (computer and accessories).
Preparing, managing workflow of confidential business contracts and documenting the contracts (NDAs, Sales Contracts, etc.)
Coordinating and scheduling any group meetings, including planning and facilitating any office events. Managing to budget, booking resources and any special requirements (booking caterers, lunch, space at Union Hall, etc.)
Manage vendor services for the office. Includes cleaning staff, security, electrical, plumbing, HVAC, and any specific issues with the LISNR office.
Keeping track of and reporting expenses for office needs, Happiness events, and meetings.
Maintaining software and hardware tracking, as well software expenses.
Monitor, maintain and purchase office supplies inventory; including snacks, coffee, and refreshments.
Oversee office upkeep (dishes, garbage, refrigerator cleanliness) and mail.
Member of the Happiness Committee, helping employees have fun at work through various activities that you will plan.
Manage the LISNR apartment for out-of-town employees (including occasional laundry, hiring cleaners, stocking apartment with necessities).
Prior office management or related experience
Must have car and driver’s license for occasional errands.
Knowledge of Microsoft Outlook, Word, Excel, and Keynote.
Knowledge of Google Suite (Docs, Forms, Sheets)
Self starter with excellent organization skills and detail oriented.
Can make sound judgment calls under conflicting circumstances.
Flexible and accommodating to last minute additions and changes to schedules.
Exceptional written, verbal, and interpersonal communication skills.
Excellent time management skills and ability to multi-task and prioritize work
Ability to work in a highly ambiguous environment.