GENERAL STATEMENT
The primary focus of the Acquisition Support – Analyst is providing accurate and timely processing of payment requests, data entry, records management, and document preparation and review.
TYPICAL DUTIES:
Program-specific activities will include the following:
· Perform a variety of general office duties that include using a variety of Microsoft Office software applications that include typing, mail, and document handling, filing and records management, document preparation and review, composition of correspondence, statistical and other record keeping, maintains functional and tickler files, prepares memos and reference files for Right of Way staff.
· Review and analyzes claims invoices for completeness, accuracy, consistency, and compliance and facilitates review and approval among various Consultants and Senior Right-of-Way Agents.
· Evaluates and makes recommendations with pertinent data to Senior Right-of-Way Agents and Consultants to ensure services requested with the invoice submittals are in accordance with state and federal laws, policies, standards, and controls.
· Provides staff support for Right-of-Way Agents as needed to track and manage the payment process regarding Acquisitions, Relocation, Property Management and Condemnation daily.
· Responsible for processing and tracking checks from the payment requests and ensure Consultants and/or Vendors received the payments.
· Coordinate payment process with High-Speed Rail Accounting and Budgets, Caltrans Legal Department and Consultants.
· Key enters claims and checks information into the system of record, scan, and upload into SharePoint.
Minimum Requirements:
This individual will possess:
· General knowledge of real estate and accounting practices and principles.
· Able to take direction, clarify if uncertain of request, and make appropriate notes to understand and appropriately respond to consultants, and interface effectively and/or collaborate with others.
· Proficient in Microsoft Word, Excel and Outlook, database entry.
· Ability to work well with others and able to develop trust rapport with consultants, colleagues, and other departments.
· Ability to complete all tasks in a timely manner, while maintaining high professional standards,
· Capability to track & manage specific tasks pertinent to each project.
DESIRABLE QUALIFICATIONS:
· Excellent interpersonal skills.
· Must be able to handle multiple tasks.
· Must demonstrate the ability to take initiative and accountability for the accuracy of information and for achieving results.
· Knowledge and experience of Real Estate and Accounting.
· Notary Public.
NOTE: 2-3 days in the SAC Office.
Firm Overview: We are a Program/Project Management Consulting Firm presence at the Los Angeles World Airports, Portland Airport, Sacramento, CA High-Speed Rail, San Diego Unified School District, San Francisco Airport, and San Jose Airport. Most recently, we’ve been awarded Denver Airport and San Antonio Airport partnered with Anser Advisory. ASLPM is an innovative and driven company that utilizes collaboration as the cornerstone for success. We believe in an integrated team approach for the management of expectations, people, risk, and deliverables by providing the right resources to our clients, resulting in successful project implementation. We offer a competitive benefits package for employees and their family. Visit is at www.aslpm.com and/or follow us on LinkedIn.