SUMMARY

Designers Edge office is seeking a Bookkeeper for a company that provides site surveying services to Fortune 1000 companies, enterprise architectural firms, large property management and construction companies throughout North America.

We are seeking a highly accurate, project-minded Bookkeeper to manage day-to-day financial operations, maintain accurate records, and support leadership in safeguarding company profitability and compliance.

The ideal candidate thrives in a fast-paced, accountability-driven environment, values precision, and understands the financial rhythms of project-based businesses.

ESSENTIAL FUNCTIONS

Project Financial Management

  • Record and maintain accurate project-level financial transactions across surveying and drafting workflows.
  • Track job costs, labor, travel, and vendor expenses by project.
  • Support visibility into project profitability and margin performance.
  • Prepare internal financial summaries to support operational decision-making.

Payroll & Expense Reimbursement Compliance

  • Process bi-weekly in-house payroll via TriNet.
  • Maintain accurate employee payroll and classification records.
  • Process employee travel reimbursements tied to site survey projects.
  • Track airfare, hotels, mileage, per diem, rental cars, and field expenses by job
  • Reconcile company credit cards and ensure proper project allocation.
  • Monitor reimbursement accuracy and flag cost overruns or unusual spend patterns

Accounts Payable, Receivable & Vendor Management

  • Enter vendor invoices and ensure timely payment.
  • Resolve billing discrepancies and invoice issues.
  • Maintain required licenses, insurance documentation, and registrations.
  • Support leadership with financial data needed for operational decisions.

COMPETENCIES/QUALIFICATIONS

  • Understanding of accounting principles, excellent attention to detail and the ability to interpret financial data
  • Familiarity with project-based accounting
  • Experience using financial reporting software, and the Microsoft Office suite, especially Excel
  • Ability to analyze, prepare, and present financial data and reports
  • High accuracy and attention to detail.
  • Strong analytical, organizational, and problem-solving ability.
  • Ability to manage confidential financial information.
  • Team-oriented mindset aligned with Designers Edge culture of accountability and continuous improvement.

Required Education and Experience

  • High school diploma required, Associate’s degree in Accounting, Business, or related field preferred.
  • 2+ years’ bookkeeping or full-charge accounting experience required, preferably in construction or project-based services.